SUPPORT ASSISTANT A

Toronto Co; Toronto; On-site; Full time

Job summary

Toronto Co is seeking a Support Assistant A to manage administrative operations within the Housing Secretariat's Eviction Prevention program. This full-time, permanent role requires strong organizational skills, experience in office administration, and a commitment to housing security for vulnerable residents. Key responsibilities include data management, financial reporting, and staff coordination.

Qualifications

• Considerable office administration experience at a senior level.
• Experience with budget and accounting principles, including accounts payable.
• Extensive experience with Microsoft Office Suite and SAP.

Responsibilities

• Coordinates and delivers administrative operations for the Housing Secretariat.
• Prepares and reviews various accounting functions, reports, and documents.
• Develops innovative and effective processes for administrative procedures.

Skills

Organizational skills

Time management

Problem identification

Customer service

Education

Office administration experience

Experience with administrative systems

Tools

Microsoft Office Suite

SAP financial system

Job description

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Job ID : 51224

Job Category : Administrative

Division & Section : Housing Secretariat, Housing Stability Services

Work Location : 1530 Markham Road, Scarborough ( in-person , not hybrid / remote)

Job Type & Duration : Full-time, Permanent Vacancy

Hourly Rate : $38.58 - $42.26

Shift Information : Monday to Friday, 35 hours per week

Affiliation : L79 Full-time

Number of Positions Open : 1

Posting Period : 14-May-2025 to 02-Jun-2025

Are you driven to make tangible impacts towards housing security for vulnerable Torontonians, and want to play an integral role in contributing to the City's HousingTO Action Plan? If this sounds like you, we encourage you to come join our growing team in the Housing Secretariat Division's Eviction Prevention in the Community (EPIC) program. EPIC builds on the City's commitment to expand preventative approaches to homelessness by assisting vulnerable households facing imminent risk of eviction to prevent the loss of housing and avert homelessness.

Reporting to the Manager, the Support Assistant A is responsible for the management, co-ordination and delivery of administrative operations. The focus of the role is to support program operations in areas such as data collection, analysis and reporting, various accounting functions, policy & procedure development, stakeholders' engagement, and program evaluation.

Major Responsibilities

• Performs specialized administrative tasks, including preparation, investigation, research, review, reconciliation, control and co-ordination of various documentation and processes.
• Assists with operational programs / functions.
• Ensures service delivery of the unit and monitors / controls unit work standards. Reviews processes / work for accuracy, prior to authorizing. Identifies and recommends modifications and oversees implementation of changes.
• Ensures and checks the preparation and processing of documents in accordance with appropriate Corporate and / or Divisional policies and applicable legislation.
• Reviews and prepares reports on various accounting functions, including personnel / payroll, accounts payable, and contracts. Reconciles, deposits / issues accounts, cash and statements – such as petty cash, Pcard expenditures.
• Administers, prepares, processes and composes documents, statistical summaries and reports.
• Reviews existing administrative procedures and systems and develops innovative and effective processes for greater efficiency while adhering to City policies and guidelines.
• Prepares calculations and analysis of data. Compiles data for forecasting / budgeting.
• Provides work direction, coordination, training and guidance to assigned staff.
• Operates computers utilizing and manipulating a variety of software packages.
• Prepares and / or presents presentation materials.
• Provides information and guidance to all levels of staff, politicians, the public, agencies, and other levels of government, orally or in writing.
• Prepares, organizes and stores documents in both paper and digital formats.
• Co-ordinates meetings, events and schedules.
• Takes / transcribes minutes.

Key Qualifications

Your application must describe your qualifications as they relate to :

• Considerable office administration experience at a senior level within a team environment.
• Considerable experience with administrative systems, relating to data management, budget and accounting principles and techniques such as accounts payable, and reconciliation of petty cash / P-card expenditures.
• Extensive experience with a variety of software packages including Microsoft Office Suite (i.e. Word, Excel, MS Access and PowerPoint) and Outlook.
• Experience using a financial system, such as the SAP financial system.
• Considerable experience in developing and implementing administrative work procedures and systems.

You Must Also Have

• Excellent organizational and time management skills, with the ability to perform in a high volume, high stress environment.
• Ability to communicate effectively both verbally and in writing with politicians, the public, and all levels of staff.
• Ability to identify and analyze problems or inefficiencies and develop effective solutions.
• Ability to meet deadlines and deal with conflicting priorities and work demands.
• Ability to deal with confidential materials and matters.
• An understanding of issues of housing and homelessness, as well as the services provided by the Housing Secretariat Division.
• Customer service skills working with clients, service providers, the general public and / or staff to address service inquiries, requests and / or complaints.
• Good knowledge and understanding of City’s By-Laws, policies and procedures with respect to purchasing, accounting, accounts payable, accounts receivable and financial reporting.

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Part-time

Job function

Job function

Administrative

Government Administration

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