Supply Chain Coordinator

Vortex Group of Companies; Mississauga; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Health and dental program

Annual bonus plan

Paid vacation

Statutory holidays

Career growth opportunities

Employee referral program

Collaborative culture

Job summary

Vortex Freight Systems in Mississauga, ON, is seeking a Supply Chain Coordinator to oversee end-to-end shipment coordination across North America, mentor junior staff, and optimize carrier performance from kickoff to delivery.

The role is on-site with standard hours, collaborating with clients, carriers, and terminals across cross-border operations between the US and Mexico while maintaining high service standards.

Qualifications

• Bachelor’s degree in Logistics, Transportation, Supply Chain, or a related field preferred.
• Experience sourcing carriers and dispatching.
• 2–4 years of experience in transportation or logistics coordination, preferably in a 3PL environment.
• Proficient in Transportation Management Systems (Truckmate) and Microsoft Excel is an asset.
• Strong problem-solving, organizational, and analytical skills.
• Effective written and verbal communication abilities.
• Proven expertise in managing end-to-end brokerage operations for cross-border freight between the US and Mexico.
• Bilingual (English/Spanish) is a plus for cross-border coordination.
• Flexibility to work on Canadian statutory holidays to support our U.S. business operations.

Responsibilities

• Lead and oversee the planning and execution of shipment coordination across North America.
• Monitor and ensure timely load tendering, dispatch, and delivery.
• Verify accuracy of commercial documents (e.g., bond and invoice reconciliation).
• Communicate with clients, shippers, and terminals to resolve shipment discrepancies.
• Escalate and manage OSD (Overage, Shortage, Damage) issues promptly.
• Maintain strong communication with the operations team on status updates or delays.
• Source cost-effective carrier solutions while maintaining service quality.
• Provide guidance and support to junior coordinators during peak workloads.
• Ensure departmental procedures and escalations are followed appropriately.
• Perform administrative tasks, data entry, and reporting as required.

Skills

Carrier sourcing

Dispatching

Logistics coordination

Cross-border coordination

Truckmate

Excel

Bilingual EN/ES

Leadership

Communication

Problem solving

Education

Bachelor’s degree in Logistics/SC

Tools

Truckmate

Excel

Job description

Vortex Freight Systems (www.vortexfreight.com ) is a third party logistics (3PL) company that focuses on delivering customized supply chain solutions for organizations with operations in Canada, USA and Mexico. We are a modern, entrepreneurial organization that values people and service. As we continue to expand our operations and service offerings, we are excited to welcome a new member to our team, focused on building and developing the best team in the industry.

Job Overview

As a Supply Chain Coordinator, you will oversee and manage the end-to-end coordination of shipments throughout North America. This position will involve mentoring team members, handling high-priority shipments, optimizing carrier selection, and ensuring seamless communication with all stakeholders, including clients, carriers, and international teams.

This is a full-time, on-site position based in Mississauga, with standard working hours of Monday to Friday, 9:00 AM to 6:00 PM.

Responsibilities:

• Lead and oversee the planning and execution of shipment coordination across North America.
• Monitor and ensure timely load tendering, dispatch, and delivery.
• Verify accuracy of commercial documents (e.g., bond and invoice reconciliation).
• Communicate with clients, shippers, and terminals to resolve shipment discrepancies.
• Escalate and manage OSD (Overage, Shortage, Damage) issues promptly.
• Maintain strong communication with the operations team on status updates or delays.
• Source cost-effective carrier solutions while maintaining service quality.
• Provide guidance and support to junior coordinators during peak workloads.
• Ensure departmental procedures and escalations are followed appropriately.
• Perform administrative tasks, data entry, and reporting as required.

Skills and Qualifications:

• Bachelor’s degree in Logistics, Transportation, Supply Chain, or a related field preferred.
• Experience sourcing carriers and dispatching
• 2 - 4 years of experience in transportation or logistics coordination, preferably in a 3PL environment is an asset.
• Proficient in Transportation Management Systems (Truckmate) and Microsoft Excel is an asset.
• Strong problem-solving, organizational, and analytical skills.
• Effective written and verbal communication abilities.
• Proven expertise in managing end-to-end brokerage operations for cross-border freight between the US and Mexico.
• Bilingual (English/Spanish) is a plus for cross-border coordination.
• You must have flexibility to work on Canadian statutory holidays to support our U.S. business operations and provide service across North American markets.

Personal Attributes:

• Leadership & Team Support –Ability to guide others and assist in training and escalation handling.
• Client-Oriented Mindset – Committed to delivering outstanding service and exceeding expectations.
• Attention to Detail – Accuracy in documentation and shipment tracking.
• Proactive Thinking – Anticipate challenges and propose efficient solutions.
• Time Management – Effectively juggle multiple shipments and deadlines in a dynamic

This role will remain open to build a pipeline of potential candidates; however, we are actively recruiting for immediate hire at this time.

Why Join Us?

• We offer a comprehensive health and dental program and an annual bonus plan to all employees.
• Paid vacation and statutory holidays.
• Innovative Environment: Be part of a forward-thinking team dedicated to optimizing logistics and operations.
• Career Growth: Opportunities for professional development and career advancement within the company.
• Supportive Culture: Work in a collaborative and supportive environment where your ideas and contributions are valued
• We offer an Employee Referral Program.
• Opportunity to grow with a fast-growing logistics company.
• Collaborate closely with leaders across multiple departments and regions
• Dynamic and collaborative team environment.
• Make a direct impact on the company's growth and success.

Compensation for this role is offered as a salary range and will vary depending on experience.