Supply Chain Administrator

FTAI Aviation LLC; Montreal; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Vacation & personal days

Comprehensive medical coverage

Wellness program

Onsite fitness facilities

Retirement savings plan with company-m

Wellness Spending Account

Job summary

FTAI Aviation LLC is seeking a Supply Chain Administrator in our Montréal offices. This role provides transactional and administrative support across Procurement and Repairs, handling PO and RO creation, upkeep, and follow-ups to keep operations running smoothly.

You will work across both functions, maintain records, and assist analysts with material tracking and reporting. Growth toward Procurement or Repair Analyst roles is encouraged.

Qualifications

• 1+ years of administrative, coordination, customer service, or data-entry experience in supply chain or similar environment.
• Proficiency in Microsoft Office Suite with Excel skills (sorting, filtering, formulas).
• Excellent organizational skills and high attention to detail for data entry and record keeping.
• Ability to manage a high volume of transactions and follow-ups without losing track.
• Clear written and verbal communication, including vendor correspondence.
• Team-oriented and willing to support across Procurement and Repairs as priorities shift.
• Ability to follow procedures and know when to elevate.
• Interest in developing toward Procurement Analyst or Repair Analyst roles.

Responsibilities

• Create, update, maintain, and close Purchase Orders (POs) and Repair Orders (ROs).
• Monitor open POs and ROs; follow up with vendors and stakeholders.
• Maintain records of receipts, invoices, shipments, and communications with vendors.
• Track order milestones and escalated overdue items.
• Support invoice matching and discrepancy resolution.
• Generate routine open-order and status reports.
• Coordinate with Receiving and Logistics on inbound shipments, tracking, and expediting.
• Maintain vendor contact details and supporting documentation in systems.
• Support Procurement Analysts with PO administration and material tracking.
• Support Repair Analysts with RO administration and turnaround-time tracking.
• Assist with inventory transactions and data accuracy.
• Provide coverage across Procurement and Repairs during absences or peak times.
• Prepare materials for and capture follow-up actions from meetings.
• Document processes and workflows for continuous improvement.

Skills

Microsoft Office

Excel skills

Data entry

Vendor communication

Attention to detail

Team collaboration

Procurement support

Relational skills

Education

Associate's degree

Supply Chain coursework

Aviation experience

Tools

Quantum ERP

Job description

FTAI owns and maintains commercial jet engines with a focus on CFM56 and V2500 engines. FTAI’s propriety portfolio of products, including the Module Factory and a joint venture to manufacture engine PMA, enables it to provide cost savings and flexibility to our airline, lessor, and maintenance, repair, and operations customer base. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation.

FTAI operates globally and has offices in New York, Miami, Montréal, Singapore. Dubai, United Kingdom and Ireland.

JOB OVERVIEW

The Supply Chain Administrator provides transactional and administrative support across FTAI’s Supply Chain organization, which encompasses both Procurement and Repairs. The Administrator handles the day-to-day order administration behind both Purchase Orders and Repair Orders — creating and maintaining orders, following up with vendors, keeping records accurate, and escalating items at risk — so that Procurement Analysts and Repair Analysts can focus on sourcing, negotiation, and analysis.

The role sits at the center of daily supply chain activity and is measured on accuracy, responsiveness, and follow-through. The Administrator works across both functions rather than being dedicated to one, flexing to wherever the workload sits, and provides a strong foundation for growth into a Procurement Analyst or Repair Analyst role over time.

Responsibilities:

• Create, update, maintain, and close Purchase Orders (POs) and Repair Orders (ROs).
• Monitor open POs and ROs and follow up with vendors and stakeholders.
• Maintain accurate records of receipts, invoices, shipments, and communications.
• Track order milestones and escalated overdue items.
• Support invoice matching and discrepancy resolution.
• Generate routine open-order and status reports.
• Coordinate with Receiving and Logistics on inbound shipments, tracking, and expediting.
• Maintain vendor contact details and supporting documentation in company systems.
• Support Procurement Analysts with PO administration and material tracking.
• Support Repair Analysts with RO administration and turnaround-time (TAT) tracking.
• Support inventory transactions and data accuracy.
• Provide shared support across Procurement and Repairs, flexing to where workload demands.
• Assist with the preparation of routine analysis, spreadsheets, and reporting for the Analyst and Lead teams.
• Maintain organized filing and documentation, ensuring traceability and compliance records are complete and accurately stored.
• Prepare materials for and capture follow-up actions from production and material management meetings.
• Provide coverage across the Supply Chain organization during absences, peak workload, or special projects.
• Contribute to continuous improvement by identifying recurring issues and helping document processes and workflows.
• Complete other ad hoc administrative assignments in support of Supply Chain objectives.

Qualifications:

• High school diploma or equivalent required.
• 1+ years of administrative, coordination, customer service, or data entry experience, ideally in supply chain, purchasing, logistics, or a similar operational environment.
• Proficiency in Microsoft Office Suite, including working Excel skills (sorting, filtering, basic formulas).
• Strong organizational skills and a high level of attention to detail, particularly with data entry and record keeping.
• Ability to manage a high volume of transactions and open follow-ups without losing track of details.
• Clear written and verbal communication skills, including professional correspondence with vendors.
• Team-oriented, dependable, and willing to support across both Procurement and Repairs as priorities shift.
• Ability to follow established procedures and know when to elevate.

Preferred Qualifications:

• Associate's degree or coursework in Supply Chain, Business, Logistics, or a related field.
• Experience in aviation, aerospace, or another regulated technical environment.
• Experience using Quantum or another ERP or inventory management system.
• Familiarity with purchase orders, repair orders, invoicing, and three-way match processes.
• General understanding of supply chain concepts and terminology.
• Interest in developing toward a Procurement Analyst or Repair Analyst role.

What we offer you:

• Competitive compensation
• Time to recharge with vacation, personal days, holidays, and parental leaves
• Comprehensive Family Medical, Dental and Vision coverage available on your first day of employment
• Virtual Health Care (24/7 access to medical professionals)
• A Wellness Spending Account to aid in your wellness journey
• Employee & Family Assistance Program (EFAP) which includes free face to face counselling sessions
• Medical Travel Insurance
• Onsite fitness facilities at our main office locations
• A Registered Retirement Savings Plan that includes matching company contributions on your first day of employment, that also includes access to Financial Advisors providing investment advice and comprehensive financial planning

Equal Opportunity Statement:

FTAI Aviation is an equal opportunity employer that values diversity in the workplace. We are committed to excellence in serving all customers, including people with disabilities, and we encourage feedback on the provision of these services .

Language Requirements in Quebec:

Intermediate level knowledge of English is necessary to communicate with other company locations, partners and clients located outside Quebec, and to read, interpret, and produce documentation, correspondence, and reports in English as needed.