Submittal Coordinator

Scarborough Transit Connect; Toronto; On-site; CAD 85,000 - 100,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP matching plans

Learning and development opportunities

Job summary

Scarborough Transit Connect in Toronto, ON, is seeking a Submittal Coordinator to join our team on the SSE-SRS project. You will coordinate submittals, track timelines, and ensure compliance with Project Agreement, collaborating with Project Delivery, client, and subcontractors.

The role requires a Civil/Construction management background, 2–4 years in submittal coordination, and proficiency in Aconex, Unifier, Power BI, Excel, and CAD tools. A strong communicator is essential.

Qualifications

• Bachelor’s degree in engineering, preferably in Civil or Construction management
• 2–4 years’ experience as a Submittal Coordinator / Project Coordinator within heavy infrastructure or transit industry
• Knowledge of Project delivery methodologies such as PDB, P3, or design/build is an asset
• Understanding of project management principles is preferred
• Proficiency in Aconex, Unifier, Power BI, and Microsoft Suite with a strong emphasis on advanced Excel, and PowerPoint
• Excellent written and verbal communication skills are required
• Experience with CAD related software such as Autodesk Construction Cloud, AutoCAD, Revit considered an asset

Responsibilities

• Collaborate with Project Document Control team and other project stakeholders to manage coordination of Submittals between the Project Delivery team and the Client
• Establish submittal execution strategy to ensure compliance with Project Agreement and streamline delivery of submittals to the client
• Tracking submittals to completion per timelines stated within the Project Agreement and baseline schedule
• Review suitability of subcontractor comments in terms of compliance with requirements of the Project Agreement
• Analyze and mitigate risk of delayed submittals and the impact on the project schedule
• Maintain proper documentation of the activities
• Coordinate meetings with Project Delivery team, Project Co and third-party stakeholders to resolve submittal issues
• Coordinate with Construction Quality team to resolve the outstanding NCR
• Prepare ad-hoc reports
• Contribute and draft letter correspondences relating to Work Submittal issues
• Build excellent relationship with Project Team and other project stakeholders
• Highly organized, responsive and adept at efficiently coordinating numerous submittals

Skills

Communication skills

Project coordination

Attention to detail

Time management

Education

Bachelor’s degree in Engineering (Civil or Construction management preferred)

Tools

Aconex

Unifier

Power BI

Excel

PowerPoint

AutoCAD

Revit

Autodesk Construction Cloud

Job description

Who We Are

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

Date: Sep 17, 2026
Location:
Scarborough, ON, CA
Operating Sector: Operations
Position Title: Submittal Coordinator

Who We Are

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

As part of this project, we are currently looking for a Submittal Coordinator to join our team.

What You Will Do

• Collaborate with Project Document Control team and other project stakeholders to manage coordination of Submittals between the Project Delivery team and the Client.


• Establish submittal execution strategy in order to ensure compliance with Project Agreement and streamline delivery of submittals to the client


• Tracking submittals to completion per the timelines stated within the Project Agreement and the baseline schedule


• Review suitability of subcontractor comments in terms of compliance with requirements of the Project Agreement.


• Analyze and mitigate risk of delayed submittals and the impact on the project schedule


• Maintain proper documentation of the activities


• Coordinate meetings with Project Delivery team, Project Co and third-party stakeholders to resolve submittal issues


• Coordinate with Construction Quality team to resolve the outstanding NCR


• Prepare ad-hoc reports


• Contribute and draft letter correspondences relating to Work Submittal issues


• Build excellent relationship with Project Team and other project stakeholders


• Highly organized, responsive and adept at efficiently coordinating numerous submittals

Experience You Will Bring

• Bachelor’s degree in engineering, preferably in Civil or a Construction management discipline


• 2 to 4 years’ experience as a Submittal Coordinator / Project Coordinator within heavy infrastructure or transit industry


• Knowledge of Project delivery methodologies such as PDB, P3, or design/build is an asset


• Understanding of project management principles is preferred.


• Proficiency in Aconex, Unifier, Power BI, and Microsoft Suite with a strong emphasis on advanced Excel, and PowerPoint.


• Excellent written and verbal communication skills are required.


• Experience with CAD related software such as Autodesk Construction Cloud, AutoCAD, Revit considered an asset.

Why Join Us?

Compensation: $85,000 - $100,000 annually. The listed salary range reflects potential base pay and considers factors such as experience, education, and training. Each candidate is evaluated individually and offers toward the higher end may be extended to those with exceptional qualifications.

• Comprehensive health and dental benefits and RRSP matching plans.


• The opportunity to work on one of the most exciting rail projects in Toronto.


• A wide array of learning and development opportunities.


• A work environment focused on health and safety.

This posting is for a current vacancy and applications are reviewed on a rolling basis.

STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

Disclaimer: Some parts of our recruitment process may include AI-assisted technology to help manage and streamline the process.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws. We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us at [e-mail].