Subcontracts Coordinator

Aecon Concessions; Canada; Remote; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP matching plans

Learning and development opportunities

Health and safety focused environment

Job summary

Scarborough Transit Connect (STC) seeks a Subcontracts Coordinator to manage vendor agreements for the SSE-SRS project in Toronto. You will administer subcontracts, review progress, negotiate change requests, and maintain records, ensuring compliance and timely communication with clients, stakeholders, and subcontractors.

3+ years in contract administration on large infrastructure projects, strong knowledge of construction contracts and the Construction Act, and proficiency in MS Office are

Qualifications

• 3+ years in contract administration and coordination on large infrastructure projects.
• Experience with cost reimbursable and time-and-material subcontracts.
• Understanding of construction law and Construction Act.
• Ability to review subcontract invoices and change orders accurately.

Responsibilities

• Administer assigned subcontracts and track progress and risks.
• Negotiate Change Requests and manage change orders with subcontractors.
• Coordinate with staff on contractual rights, obligations, and performance.
• Maintain records, reports, and closeout documentation.
• Foster relationships with client, stakeholders, and subcontractors.
• Conduct kickoff and review meetings and document minutes.
• Validate subcontract invoices and progress payments.

Skills

Contract negotiation

Effective communication

Attention to detail

Stakeholder management

Multitasking under pressure

Time management

Education

Post-secondary in Civil/Construction/Legal/Business

Tools

Microsoft Office

Job description

Position Title: Subcontracts Coordinator

Who We Are:

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension - Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC's Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

As part of this project, we are currently looking for aSubcontracts Coordinator to join our team.

What You Will Do:

• Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or difficulties.
• Work with subcontractors to determine subcontract rates and resource list.
• Ensure subcontractors operate on a transparency principle related to all rates and change requests.
• Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration, and other major matters.
• Administer information programs to ensure mutual understanding of subcontract terms and conditions.
• Ensure subcontractors compliance with subcontract requirements.
• Verification and negotiation of Change Request Forms and change issues with subcontractors.
• Identification and implementation of record keeping validating potential change orders.
• Keep record of change management/issue logs and provide summary reports.
• Handle variation/rate changes and delay issues.
• Ensure timely and accurate contractual correspondence and notices.
• Conduct subcontractor performance evaluation per established procedure and maintain its record.
• Maintaining excellent relationships with client, stakeholders, and subcontractors.
• Arrange subcontractor kickoff meetings and review meetings and maintain meeting minutes.
• Review and validate commercially subcontract invoices and progress bills and communicate issues with subcontractors.
• Coordinate and manage the closeout process to ensure all contractual obligations are fulfilled.
• Other duties that may be assigned by Commercial Management.

Experience You Will Bring:

• Civil Engineering / Construction / Legal / Business Administration related post-secondary education, Supply Chain Management or an equivalent combination or relevant technical training and experience.
• 3+ years of experience in contract administration and coordination; large scale infrastructure or rail transit project experience would be a strong asset.
• Experience with cost reimbursable subcontracts and time and material subcontracts is strongly recommended.
• Experience preparing and issuing subcontracting documentation is required.
• Strong awareness of construction law and Construction Act.
• Strong business acumen.
• Effective communication and negotiation skills, both verbal and written.
• Advanced knowledge in Microsoft Office products.
• Ability to conduct business ethically and act with discretion when handling sensitive information.
• Ability to work under pressure and multitask.
• A dedicated team player with exceptional interpersonal skills.
• Strong attention to detail.

Why Join Us?

Compensation: $70,000 - $100,000 annually. The listed salary range reflects potential base pay and considers factors such as experience, education, and training. Each candidate is evaluated individually and offers toward the higher end may be extended to those with exceptional qualifications.

• Comprehensive health and dental benefits and RRSP matching plans.
• The opportunity to work on one of the most exciting rail projects in Toronto.
• A wide array of learning and development opportunities.
• A work environment focused on health and safety.

This posting is for a current vacancy and applications are reviewed on a rolling basis.

STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws. We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us [e-mail] .