Subcontracts Coordinator

Scarborough Transit Connect; Toronto; On-site; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Health & dental benefits

RRSP matching

Learning opportunities

Safety-focused environment

Job summary

Scarborough Transit Connect is seeking a Subcontracts Coordinator to oversee contract administration for the SSE-SRS program in Scarborough. You will coordinate with subcontractors, manage change requests, and ensure compliance with contractual terms while maintaining clear financial tracking.

The role requires strong negotiation, communication, and Microsoft Office skills, with 3+ years in similar infrastructure settings.

Qualifications

• Post-secondary education in Civil Engineering, Construction, Legal, or Business Admin with SCM equivalence.
• 3+ years in contract administration and coordination on large infra or rail projects.
• Experience with cost reimbursable and time-and-material subcontracts recommended.
• Experience issuing subcontracting documentation required.
• Strong knowledge of construction law and related acts.
• Strong business acumen and negotiation skills; marketable Microsoft Office skills.

Responsibilities

• Administer assigned subcontracts and review progress; provide financial updates.
• Determine subcontract rates and resources with subcontractors.
• Ensure transparency of rates and change requests.
• Coordinate operational activities affecting rights, obligations, and performance.
• Administer information programs to clarify subcontract terms.
• Verify compliance with subcontract requirements and manage change orders.

Skills

Contract negotiation

Subcontract administration

Communication

Documentation

Budget awareness

Microsoft Office

Education

Civil Engineering/Construction/Legal/Business Admin related post-secondary education

Supply Chain Management or equivalent training

Tools

MS Office (Excel/Word/PowerPoint)

Job description

Date: Sep 14, 2026

Location: Scarborough, ON, CA

Operating Sector: Operations

Position Title: Subcontracts Coordinator

Who We Are

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension - Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

What You Will Do

• Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or difficulties.
• Work with subcontractors to determine subcontract rates and resource list.
• Ensure subcontractors operate on a transparency principle related to all rates and change requests.
• Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration, and other major matters.
• Administer information programs to ensure mutual understanding of subcontract terms and conditions.
• Ensure subcontractors compliance with subcontract requirements.
• Verification and negotiation of Change Request Forms and change issues with subcontractors.
• Identification and implementation of record keeping validating potential change orders.
• Keep record of change management/issue logs and provide summary reports.
• Handle variation/rate changes and delay issues.
• Ensure timely and accurate contractual correspondence and notices.
• Conduct subcontractor performance evaluation per established procedure and maintain its record.
• Maintaining excellent relationships with client, stakeholders, and subcontractors.
• Arrange subcontractor kickoff meetings and review meetings and maintain meeting minutes.
• Review and validate commercially subcontract invoices and progress bills and communicate issues with subcontractors.
• Coordinate and manage the closeout process to ensure all contractual obligations are fulfilled.
• Other duties that may be assigned by Commercial Management.

Experience You Will Bring

• Civil Engineering / Construction / Legal / Business Administration related post-secondary education, Supply Chain Management or an equivalent combination or relevant technical training and experience.
• 3+ years of experience in contract administration and coordination; large scale infrastructure or rail transit project experience would be a strong asset.
• Experience with cost reimbursable subcontracts and time and material subcontracts is strongly recommended.
• Experience preparing and issuing subcontracting documentation is required.
• Strong awareness of construction law and Construction Act.
• Strong business acumen.
• Effective communication and negotiation skills, both verbal and written.
• Advanced knowledge in Microsoft Office products.
• Ability to conduct business ethically and act with discretion when handling sensitive information.
• Ability to work under pressure and multitask.
• A dedicated team player with exceptional interpersonal skills.
• Strong attention to detail.

Why Join Us?

Compensation: $70,000 - $100,000 annually. The listed salary range reflects potential base pay and considers factors such as experience, education, and training. Each candidate is evaluated individually and offers toward the higher end may be extended to those with exceptional qualifications.

• Comprehensive health and dental benefits and RRSP matching plans.
• The opportunity to work on one of the most exciting rail projects in Toronto.
• A wide array of learning and development opportunities.
• A work environment focused on health and safety.

This posting is for a current vacancy and applications are reviewed on a rolling basis.

STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

Disclaimer: Some parts of our recruitment process may include AI-assisted technology to help manage and streamline the process. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us at [e-mail].