Subcontract Administrator

Bosch Building Technologies; Vancouver; On-site; CAD 75,000 - 85,000; Full time

Job summary

Bosch Building Technologies is seeking a Subcontractor Administrator in Vancouver to support subcontractor onboarding, contract administration, and compliance management. You will liaise between subcontractors and project teams, ensuring accurate records, timely processing, and audit readiness.

The role emphasizes attention to detail, handling licenses, certificates of insurance, and lien releases, with responsibilities spanning invoicing, master agreements, and monthly close activities.

Qualifications

• Minimum 3 years in a construction environment focusing on insurance, contract management or compliance.
• Proficient with Microsoft Word, Excel and Outlook; strong document handling.
• Ability to manage compliance docs, licenses, certificates of insurance, and lien releases.
• Strong attention to detail to maintain audit files and respond to audits.
• Ability to work under pressure, multi-task, and meet deadlines.
• Organizational and time-management skills to coordinate pre-qualification and compliance activities.
• Customer service mindset for inquiries from subcontractors and internal teams.
• Excellent communication and interpersonal skills with operations teams.

Responsibilities

• Coordinate and manage the subcontractor pre-qualification process.
• Administer and distribute Master Agreements for subcontractors.
• Review and interpret agreement modifications for Ops team.
• Analyze compliance documents including licenses, certificates of insurance, and lien releases.
• Issue Work Authorizations and Change Orders.
• Review and process subcontractor monthly invoices.
• Support month-end and year-end close activities.
• Maintain compliant audit files and respond to audit requests.
• Assist subcontractors and Bosch PMs with inquiries.
• Monitor timely submission of Certified Payroll & OCIP as related to compliance.
• Special projects related to contract or compliance management.

Skills

Construction experience

Insurance & compliance

Contract management

Microsoft Office (Word, Excel, Outlook

Audit and records management

Time management & prioritization

Communication & collaboration

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft D365

Job description

Job Summary:

Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness.

Responsibilities:

• Coordinate and manage the Subcontractor pre-qualification process
• Administer and distribute Master Agreements for Subcontractors
• Review Agreement modifications providing advice and interpretation to Ops team
• Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
• Issue Work Authorizations & Change Orders
• Review and process Subcontractor monthly invoices
• Review of Contracts for Subcontractor
• Assist Subcontractors & Bosch PM’s with contract or status inquiries
• Support month-end and year-end close activities
• Monitor timely submission of Certified Payroll & OCIP as related to compliance
• Maintain compliant audit files and support internal and external audit requests
• Maintain current knowledge of relevant subcontract procedures and practices
• Special projects as assigned
• Other duties as assigned

Required Qualifications:

• At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance.
• Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases.
• Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests.
• Demonstrated ability to work under pressure, multi-task, and meet deadlines.
• Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities.
• Customer service-focused mindset to assist Subcontractors and internal teams with inquiries.
• Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders.
• Construction projects accounting experience

Preferred Qualifications:

• Bachelor’s Degree in Business Administration, Contract Management, or a related field.
• At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance.
• Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP).
• Knowledge of subcontractor procedures, practices, and compliance standards.
• Familiarity with month-end and year-end close activities in a contract or compliance environment.
• Previous experience managing and interpreting Master Agreements or agreement modifications.
• Experience supporting special projects related to contract or compliance management.
• Experience with Microsoft D365.

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (iesee, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment.

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

Salary Range:

$75,000 - $85,000 DOE

Company Information:

Backed by more than a century of Bosch innovation, Bosch Building Technologies North America is driven by a simple belief: buildings should protect, inspire, and empower the people inside them. We partner with organizations to create smart, connected environments that feel safer, work smarter, and support a more sustainable future. With decades of regional experience and teams rooted in communities across North America, we bring together integrated security, fire detection, building automation, and energy solutions, all delivered by people who genuinely care. Our experts are committed to excellence, guided by digital innovation, and passionate about creating experiences that make every building feel like it’s working for you.

In 2026, Robert Bosch unified its global building technology integrator operations under the name of Bosch Building Technologies. As part of this transition, Paladin Technologies and Climatec combined their branch networks, creating a product-agnostic systems integrator focus on delivering flexible, future-ready solutions, offering customers an expanded, cross-domain service portfolio working as one cohesive team to deliver greater value under a stronger Bosch identity.

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Equal Opportunity Employer, including disability & veterans, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email or call 1-855-296-3199 to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.