Subcontractor Onboarding & Compliance Specialist

Bosch Building Technologies North America; British Columbia; On-site; CAD 75,000 - 85,000; Full time

Job summary

Bosch Building Technologies North America is seeking a Subcontractor Administrator to support onboarding, contract administration, and compliance. You will serve as a liaison between subcontractors and project teams to ensure accurate records, timely processing, and audit readiness.

Key duties include managing pre-qualification, master agreements, compliance docs, invoices, and month-end close tasks. The role requires detail orientation, strong communication, and experience in construction

Qualifications

• 3+ years in a construction environment focused on insurance, contract management, or compliance
• Ability to manage and analyze compliance documents including licenses, COIs, and lien releases
• Excellent attention to detail for maintaining compliant audit files and supporting audit requests
• Demonstrated ability to work under pressure, multi-task, and meet deadlines
• Strong organizational and time-management skills to coordinate pre-qualification and compliance activities
• Customer service mindset for inquiries from subcontractors and internal teams
• Excellent communication and interpersonal skills to collaborate with the operations team

Responsibilities

• Coordinate and manage the Subcontractor pre-qualification process
• Administer and distribute Master Agreements for Subcontractors
• Review Agreement modifications providing advice and interpretation to Ops team
• Analyze and manage required compliance documents including licenses, COIs, and lien releases
• Issue Work Authorizations & Change Orders
• Review and process Subcontractor monthly invoices
• Review of Contracts for Subcontractor
• Assist Subcontractors & Bosch PMs with contract or status inquiries
• Support month-end and year-end close activities
• Monitor timely submission of Certified Payroll & OCIP as related to compliance
• Maintain compliant audit files and support internal and external audit requests
• Maintain current knowledge of relevant subcontract procedures and practices
• Special projects as assigned
• Other duties as assigned

Skills

Microsoft Office

Contract management

Compliance management

Audit readiness

Attention to detail

Communication skills

Multi-tasking

Education

Bachelor's Degree in Business Administration or Contract Management

Tools

Microsoft D365

Job description

Bosch Building Technologies North America is seeking a Subcontractor Administrator to support onboarding, contract administration, and compliance. You will serve as a liaison between subcontractors and project teams to ensure accurate records, timely processing, and audit readiness.

Key duties include managing pre-qualification, master agreements, compliance docs, invoices, and month-end close tasks. The role requires detail orientation, strong communication, and experience in construction