Studio Coordinator

Formosis Architecture Inc.; Vancouver; On-site; CAD 44,000 - 52,000; Part time

Benefits offered by this job

Health benefits after probation

Wellness perks

Job summary

Formosis Architecture Inc. in Vancouver is seeking a Studio Coordinator to support administration, marketing and project coordination in a small, design-focused studio.

This permanent part-time role offers 30 hours per week (4 days) with growth potential as workload expands, and includes health benefits after probation. The candidate should be organized, detail-oriented and proficient with MS Office and Adobe Creative Suite.

Qualifications

• Candidate must be legally eligible to work in Canada and available for an in-person interview in Vancouver.
• Degree or background in Architecture, Interior Design, Marketing, Communications, Business Administration, or Construction Management.
• Excellent written and verbal English communication skills.
• Highly organized, proactive, detail-oriented, and able to juggle multiple priorities in a fast-paced studio.
• Proficiency in MS Office; familiarity with Adobe Creative Suite is a strong asset.

Responsibilities

• General Administration: front-desk management, guest hospitality, studio supplies, and vendor coordination.
• Marketing & Business Development: update website and portfolios, manage social channels, prepare fee proposals and BD templates.
• Project Coordination: document control,Site Instructions, RFIs, submittals using Bluebeam/Notion.
• Office operations: onboarding, travel bookings, event coordination, and calendar management.

Skills

English communication

Organizational skills

Multitasking

Education

Architecture/Design/Business degree

Tools

MS Office

Adobe Creative Suite

Bluebeam Revu

Job description

Formosis Architecture Inc. is a young, innovative architectural practice located in the heart of downtown Vancouver’s Gastown district.Our boutique studio specializes in a wide range of project types and scales: mixed use, retail, institutional, multi-family residential, commercial, large scale multi-phased master planning and site rezonings.

We are seeking a motivated, energetic, and detail-oriented Studio Coordinator to join our team. Sitting at the heart of our practice, this multi-faceted role is a unique hybrid combining studio operations, marketing & business development, and architectural project support. It is designed as a launchpad for a recent graduate in Architecture, Marketing, Communications, Business, or Construction Management who wants hands-on, end-to-end exposure to how a dynamic design studio operates.

This is a permanent part-time position (4 days, 30 hours per week) with room to grow as our project volume scales

• Salary: Commensurate with experience (Range: $44,000-$52,000 for 4 days/week, with the option of rising to $55-65k when work volume increases to 37.5 hours a week)
• Benefits: Comprehensive health benefits and wellness perks following a 90-day probationary period

Key Responsibilities:

General Administration

• Manage front-desk reception, guest hospitality, studio supplies, and building vendor coordination
• Handle studio emails, shared calendar scheduling, mail retrieval, and shipping logistics
• Support staff onboarding, shared calendar management, and general office organization
• Coordinate team social events, lunches, continuing education sessions, and wellness perks

Marketing & Business Development

• Maintain and update the company website, project portfolios, and digital marketing collateral
• Manage studio social media channels (Instagram & LinkedIn), highlighting project milestones and studio culture
• Assist with preparing fee proposals, maintaining templates, and tracking business development opportunities
• Coordinate project photography, drone site reviews, and visual content generation
• Explore and utilize modern design tools and AI workflows (such as Midjourney and Adobe Creative Suite) to support creative marketing initiatives

Project Coordination

• Assist our architectural team with document control: issuing and tracking Site Instructions (SIs), RFIs, and submittals using Bluebeam and Notion
• Help coordinate municipal permit applications (DP, BP, Occupancy) and collect Letters of Assurance
• Organize drawing transmittals, physical mock-up, and consultant document packages
• Assist with site review documentation, travel bookings, and consultant coordination

The successful candidate must possess the following qualifications and experience:

• Legally eligible to work in Canada with Canadian work experience, and available for an in-person interview at our Gastown studio
• A background or degree in Architecture, Interior Design, Marketing, Communications, Business Administration, or Construction Management
• Exceptional written and verbal English communication skills
• Highly organized, proactive, detail-oriented, and comfortable juggling multiple priorities in a fast-paced creative environment
• Software Fluency:
• Proficiency in the Microsoft Office suite
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator) is a strong asset
• Eagerness to learn industry tools like Bluebeam Revu, Notion, and AI design tools.

Why Join Formosis?

• We offer comprehensive health benefits and a dedicated wellness fund following your probationary period
• We cover the costs for your learning credits, professional development, and continuing education
• You will enjoy a flexible work schedule of 30 hours per week with room to grow
• You get hands-on, multi-disciplinary experience across studio operations, marketing, and construction administration
• You will work out of our brick-and-timber boutique studio in the heart of historic Gastown
• Our team enjoys regular social events, team lunches, holiday parties, and monthly in-office seated massages