Project Coordinator, Contract Administration

Turner Fleischer; Toronto; Hybrid; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Minimum 3 Weeks Vacation Paid

10 Personal Days Paid

RRSP Matching

8 Weeks Work From Abroad Per Year

100% Benefit Premiums Paid

Employee Assistance Program

Professional Association Dues Paid

Hybrid Work

State-Of-The-Art Studio Gym

Annual Home Office Allowance

Transparent Salary Bands

Job summary

Turner Fleischer in Toronto is seeking a Project Coordinator in the Contract Administration team. The hybrid role involves supporting contract administration tasks, preparing meeting materials, and ensuring clear communication among clients, general contractors, consultants, and internal teams.

The ideal candidate holds a Bachelor's degree or diploma in Business Administration, 2+ years of project coordination experience, and a proactive, tech‑savvy mindset with strong MS Office skills.

Qualifications

• Bachelor’s degree or diploma in Business Administration or related field.
• 2+ years of experience as a Project Coordinator in a professional setting.
• Ability to learn quickly and make decisions in a fast-paced environment.
• Strong interest in technology and leveraging tech skills for growth.
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Support contract administration tasks: change documentation, payment certification, RFIs, submittals.
• Prepare meeting agendas, minutes, and presentations for project stakeholders.
• Facilitate communication among clients, GCs, consultants, and internal teams.
• Consolidate project documentation and maintain up-to-date databases.
• Administer digital file transfers and project deliverables; assist printing/delivery as needed.
• Proactively improve workflows, standards and procedures.

Skills

MS Office proficiency

Communication

Adaptability

Education

Bachelor's degree or diploma in Business Administration

Tools

Autodesk 360 / ACC

Procore

Job description

Project Coordinator, Contract Administration

Toronto, Ontario, Canada (Hybrid)

Who We Are

Turner Fleischer is one of Canada's most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice.

Who We Are Looking For

As a Project Coordinator within the Contract Administration (CA) Department, you will have the opportunity to make a meaningful impact during the construction phase of a project. Collaborating closely with project teams and external stakeholders, you will facilitate and streamline essential workflows that drive successful project delivery. This position offers invaluable exposure to construction processes, client engagement, and real-time problem-solving-providing a unique opportunity to bridge design and execution.

This posting is for an existing vacancy.

What You Will Do:

• Support contract administration tasks, including coordination of change documentation, payment certification, RFIs (Request for Information), and submittals.
• Prepare meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders.
• Facilitate communication between clients, general contractors, consultants, and internal project teams.
• Consolidate all project documentation to maintain accurate and up-to-date project databases.
• Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required.
• Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience.

What you will bring:

• Bachelor's degree or diploma in Business Administration or a related field.
• 2+ years of experience as a Project Coordinator, regardless of background.
• A high degree of curiosity, enthusiasm, and confidence, enabling effective collaboration, communication, and driving change.
• Demonstrated ability to learn quickly and make decisions in a fast-paced environment.
• A passion for technology and an eagerness to leverage tech skills for continued growth.
• Advanced proficiency in MS Suite of products (Word, Excel, PowerPoint, Outlook).
• Autodesk 360 / ACC experiences are an asset.
• Procore experiences are an asset.
• Experiences in the AEC or construction industry are an asset.
• Willingness to work in a hybrid role, with 2 days in the Studio.

What We Will Provide:

The hiring range for this position is $65,000 to $75,000 annually. This range falls within a broader salary band established for the role. Final compensation will be determined based on the successful candidate's experience, skills, qualifications, and internal equity.

In addition to base salary, we offer the following benefits:

• Minimum 3 Weeks Vacation Paid.
• 10 Personal Days Paid.
• RRSP Matching.
• 8 Weeks Work From Abroad Per Year.
• 100% Benefit Premiums Paid.
• Employee Assistance Program.
• Professional Association Dues Paid.
• Hybrid Work.
• State-Of-The-Art Studio Gym.
• Annual Home Office Allowance.
• Transparent Salary Bands.

Why Work With Us

Our culture of learning creates meaningful opportunities for professional growth and development. Together, we give back through social impact initiativesand bydesigning thoughtful spaces that strengthen the communities we serve.

How We Hire

Ourhiringapproach is designed to welcome people who align with our culture and ways of working.We look for individuals who are thoughtful, curious, and collaborative, and who bringdiverseexperiences and perspectives to our studio.

The process typically includes an application review followed by interviews and conversations that help us understand your experience, interests, and how you may thrive within our team. We aim for an experience that is clear, respectful, and reflective of how we work together.

We are committed toproviding an accessible and inclusive recruitment experience. If you require accommodation at any stage of the process, please contact [e-mail] inbox is dedicated to accommodation requests only;applications aresubmittedthrough ourcareer'sportal.

We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.