Jobs - Operations, Marketing & Culture Coordinator - Vancouver

Equilibrium Consulting Inc.; Vancouver; Hybrid; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Performance bonuses

Extended health benefits

Retirement savings plan matching

Pet-friendly office

Job summary

EQUILIBRIUM is a Vancouver-based structural engineering consulting firm seeking an Operations, Marketing & Culture Coordinator to join our team. The role supports the Operations Manager and Senior Management in marketing, HR administration, events, and project coordination.

Located in Vancouver with an inclusive workplace, the position requires at least 1 year in an office setting, strong Microsoft 365 skills, and the ability to manage multiple projects and deadlines.

Qualifications

• 1 year minimum of office-based experience.
• Diploma or Bachelor’s Degree in Business Administration, Communications, Human Resources, Marketing, or related field preferred.
• Located in Vancouver or willing to relocate, with valid Canada work status.
• Advanced proficiency with Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience with Canva or Adobe design software is an asset.

Responsibilities

• Support Operations Manager and Senior Management.
• Assist with business development and marketing initiatives including social media content, newsletters, website updates, award submissions, and conference support.
• Coordinate proposal submissions, checklists, deadlines, and document formatting.
• Lead and coordinate company social events, staff engagement, and team-building activities.
• Support onboarding/offboarding, maintain employee records, and HR administration.
• Organize travel, conferences, meetings, and project travel logistics.
• Create and maintain project information sheets, staff resumes, and BD resources.
• Maintain internal filing systems, databases, templates, licensing records, and processes.
• Assist with invoicing, expenses, vendor coordination, and general operations.
• Take ownership of special projects and initiatives.

Skills

Communication

Organization

Collaboration

Time management

Proactiveness

Education

Bachelor’s degree

Diploma in Business Admin/Marketing

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Canva

Adobe InDesign

Adobe Creative Suite

Job description

OPERATIONS, MARKETING & CULTURE COORDINATOR

Post Date: August 31, 2026
Close Date:Open until filled
Location:Vancouver, BC
Salary: $50,000-65,000 annually (based on experience)

EQUILIBRIUM is looking for an Operations, Marketing & Culture Coordinator to join our team in Vancouver.

EQUILIBRIUM is an award-winning mid-sized consulting Structural Engineering firm working on a diverse range of ambitious projects both locally and internationally. EQUILIBRIUM was founded in Vancouver in 1998 with a focus on progressive and innovative building projects, sustainability-oriented construction, and particularly projects utilizing timber construction.

Headquartered in Vancouver, BC, with offices in France and the USA, our team works with clients both locally and internationally, to engage community and push the boundaries of conscious and sustainable structural design.

WHAT WE’RE LOOKING FOR

We are looking for a highly organized, proactive, and detail-oriented Operations, Marketing & Culture Coordinator with 1 year minimum of office-based experience to join our team at our Vancouver office.

WHAT YOU’LL GET UP TO

• Work directly with the Operations Manager and Senior Management team.
• Assist with business development and marketing initiatives, including social media content, newsletters, website updates, award submissions, conference support, project sheets, staff resumes, and other marketing collateral.
• Support proposal coordination, including maintaining submission schedules, preparing checklists, tracking deadlines, formatting documents, and compiling supporting materials.
• Lead and coordinate company social events, celebrations, retreats, team-building activities, volunteer initiatives, and employee engagement programs.
• Help create a positive, inclusive, and engaging workplace culture across our Vancouver and Atlanta offices.
• Manage calendars, schedule meetings, prepare draft agendas, and coordinate follow-up on action items.
• Support onboarding and offboarding activities, maintain employee records, prepare employment documentation, and assist with HR administration.
• Organize travel arrangements, accommodations, registrations, and logistics for conferences, meetings, company events, and project-related travel.
• Create and maintain project information sheets, project experience databases, staff resumes, project photography libraries, and other business development resources.
• Maintain and improve internal filing systems, databases, templates, licensing records, and operational processes.
• Assist with invoicing, expense administration, vendor coordination, office administration, and general operational support.
• Take ownership of special projects and administrative initiatives as opportunities arise.
• Exact responsibilities will be dependent on experience level.

REQUIREMENTS

• Diploma or Bachelor’s Degree in Business Administration, Communications, Human Resources, Marketing, or a related field is preferred.
• Equivalent professional experience will also be considered.
• Located in Vancouver or willing to relocate.
• Valid work status in Canada.
• Minimum 1 year experience in an office environment.
• Interest in and a willingness to learn administrative, marketing, operations, office coordination, communications, event planning, and project coordination duties.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience with Canva, Adobe InDesign, Adobe Creative Suite, or other graphic design software is considered an asset.
• Experience coordinating multiple projects and deadlines simultaneously.
• Experience within a consulting, engineering, architecture, construction, or professional services environment is considered an asset.
• Experience with proposal coordination, event planning, marketing coordination, recruitment support, social media management, or content creation is considered an asset.

SKILLS

• Strong communication skills are a must. Must thrive while working in a collaborative environment.
• Exceptional organizational skills and attention to detail.
• Disciplined work ethic with positive attitude, energy, and enthusiasm.
• Strong interpersonal skills and a genuine enjoyment of building relationships and bringing people together.
• Creative thinker with an interest in workplace culture, employee engagement, marketing, communications, and event planning.
• Ability to multi-task and manage competing priorities.
• Organized, self-motivated, proactive, detail-oriented, and willing to take on new challenges.
• Strong problem-solving abilities and critical thinking skills.
• Ability to anticipate needs and follow through with minimal supervision.
• A service-oriented mindset and genuine interest in helping others succeed.

EQUILIBRIUM is an equal opportunity employer. We offer a competitive salary and benefits package commensurate with experience and ability including:

• Opportunities for career progression in a growing company.
• Performance bonuses.
• Retirement savings plan matching.
• Extended health benefits contribution.
• Competitive parental leave policy.
• Healthy and flexible vacation policy.
• Annual adventure bonus and race/fitness event bonus (please ask about this).
• Flexible hours on Fridays.
• Pet-friendly office environment.
• Personal wellbeing and health support, including use of our in-house climbing / bouldering wall!
• Chef-cooked lunch at the office 2x per week.
• Healthy Social culture including yearly summer weekend away, ski trips and many more.