Student Events & Programs Administrator (Oxford, Hybrid)

Ellison Institute of Technology; Town of Oxford; Hybrid; CAD 56,000 - 66,000; Full time

Benefits offered by this job

Salary up to £35,000

25 days annual leave

Pension 7.5%

Life Assurance

Income Protection

Private Medical Insurance

Employee discounts

Electric car scheme

Nursery Salary Sacrifice

Cycle to Work

Family Planning

Neurodiversity support

Coaching & Therapy

Job summary

The Ellison Institute of Technology (EIT) is seeking a highly organized Administrator to support the Student Engagement team within the EIT Education & Scholarships group. You will coordinate student events, manage registrations, venues and on-the-day logistics, while maintaining records in Salesforce and other systems.

You’ll work closely with undergraduate and graduate students funded to study at the University of Oxford and connected to EIT projects, offering high-quality administrative

Qualifications

• Experience supporting the logistical aspects of events.
• Strong verbal and written communication.
• Ability to manage high-volume workload in a fast-paced environment.
• Experience with CRM systems.
• Commitment to ethics and confidentiality.

Responsibilities

• Plan and deliver student events and programming, handling registrations, venues and on-the-day logistics.
• Coordinate event communications and respond to attendee inquiries.
• Manage the team inbox and ensure timely responses.
• Maintain accurate student records in Salesforce and other systems; perform data quality checks.
• Maintain event documentation and evaluation data (attendance, surveys).
• Coordinate venue and supplier admin, including onboarding, purchase orders and invoices.
• Develop and review key student materials, such as the Student Handbook.
• Provide admin and logistical support for meetings, including agendas and minutes.
• Offer general administrative assistance to the Student Engagement team.

Skills

Event support

Communication

Attention to detail

Administrative experience

CRM systems

Microsoft Office

Stakeholder management

Tools

Salesforce

Job description

The Ellison Institute of Technology (EIT) is seeking a highly organized Administrator to support the Student Engagement team within the EIT Education & Scholarships group. You will coordinate student events, manage registrations, venues and on-the-day logistics, while maintaining records in Salesforce and other systems.

You’ll work closely with undergraduate and graduate students funded to study at the University of Oxford and connected to EIT projects, offering high-quality administrative