Oxford Team Coordinator: Admin & Operations

Ellison Institute of Technology; Town of Oxford; On-site; CAD 49,000 - 64,000; Full time

Benefits offered by this job

Travel Allowance

Annual Bonus

Pension - Employer contribution 7.5%,

Life Assurance

Income Protection

Private Medical Insurance as standard

Employee discounts

Electric car scheme

Nursery Salary Sacrifice scheme

Cycle to Work Scheme

Family Planning

Neurodiversity support including adv.,

Coaching & Therapy services

Job summary

Ellison Institute of Technology (EIT) is seeking a junior Team Coordinator to support the Generative Biology Institute (GBI) in Oxford. You will assist with diary and travel coordination, visitor hosting, event logistics, and general office administration under the EA to the Executive Director.

The role requires strong organisational skills, reliability, and the ability to manage multiple routine tasks in a fast-paced research environment.

Qualifications

• Experience in an administrative or coordinator role.
• Competence with Microsoft 365 and communication tools.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support and coordination across GBI, working alongside the Executive Assistants, to ensure consistent coverage of routine day-to-day administrative tasks.
• Take on high-frequency administrative tasks (expenses, scheduling logistics, data entry) as directed.
• Act as a first point of contact for routine administrative queries, escalating anything complex, sensitive, or requiring judgement to your line manager.
• Meet and greet visitors, providing a professional and friendly welcome.
• Manage meeting room bookings and ensure rooms are set up and equipped (AV, catering) ahead of meetings.
• Ensure offices are consistently stocked with essential stationery and supplies.
• Support travel and event organisation, including catering and bookings.
• Liaise with facilities/building management on office issues.
• Maintain and update team contact lists, organisational charts, and shared records, following established formats and processes.
• Maintain accurate records for audit/compliance purposes (e.g. expense documentation, visitor logs).
• Provide ad hoc support as required.

Skills

Administrative experience

Organisational skills

Communication skills

Team coordination

Tools

Microsoft 365

Calendar management

Travel scheduling

Job description

Ellison Institute of Technology (EIT) is seeking a junior Team Coordinator to support the Generative Biology Institute (GBI) in Oxford. You will assist with diary and travel coordination, visitor hosting, event logistics, and general office administration under the EA to the Executive Director.

The role requires strong organisational skills, reliability, and the ability to manage multiple routine tasks in a fast-paced research environment.