Team Coordinator - 12-month Fixed Term Contract

Ellison Institute of Technology; Town of Oxford; On-site; CAD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

25 days annual leave

Pension - Employer contribution 7.5%

Life Assurance

Income Protection

Private Medical Insurance

Employee discounts

Cycle to Work Scheme

Neurodiversity support

Coaching & Therapy services

Job summary

Ellison Institute of Technology in Oxford, Canada, seeks an experienced Team Coordinator to provide essential administrative and coordination support to the Real Estate and Operations team. This role ensures smooth day-to-day operations across the department.

Responsibilities include processing expenses, greeting visitors, scheduling meetings, travel and event planning, managing correspondence, onboarding, and coordinating with internal teams.

Qualifications

• Demonstrable experience in an administrative or coordinator role
• Competence with Microsoft 365 and communication tools
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills

Responsibilities

• Carry out day-to-day administrative duties following EIT procedures including but not limited to
• Processing expenses and invoices accurately and on time
• Meet and greet visitors, providing professional and friendly service
• Manage diaries, schedule meetings, and coordinate logistics
• Support travel and event organisation, including catering and bookings
• Manage correspondence, agendas, and documentation
• Maintain team records and assist with onboarding and data entry
• Coordinate with internal teams to ensure efficient communication

Skills

Administrative experience

Coordination

Microsoft 365

Written & spoken communication

Tools

Microsoft 365

Communication tools

Job description

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionaryscientists, technologists, engineers, researchers, educators and innovatorsto tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

At EIT we are seeking an experienced and detail-orientated Team Coordinator to provide essential administrative and coordination support to ensure smooth day-to-day operations to our Real Estate and Operations team. This role manages daily operational support to colleagues, manages logistics, upholds process consistency and maintains smooth communication throughout.

Your Responsibilities:

Carry out day-to-day administrative duties following EIT procedures including but not limited to:

• Processing expenses and invoices accurately and on time
• Meet and greet visitors, providing professional and friendly service
• Manage diaries, schedule meetings, and coordinate logistics
• Support travel and event organisation, including catering and bookings
• Manage correspondence, agendas, and documentation
• Maintain team records and assist with onboarding and data entry
• Coordinate with internal teams to ensure efficient communication

Essential Skills, Qualifications & Experience:

• Demonstrable experience in an administrative or coordinator role
• Competence with Microsoft 365 and communication tools
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills

We offer the following benefits:

• Competitive salary (dependent on experience) + travel + bonus
• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together – What It Involves:

• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
• Please note this is an office-based role.
• This is a 12-month fixed term contract appointment.