STUDENT - Clerical Support Worker

Thunder Bay; Northwestern Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

A municipal government office in Northwestern Ontario is seeking a motivated individual for general office duties. The role involves scheduling public appearances, answering inquiries, and managing electronic records. The ideal candidate will be a secondary school graduate with strong communication and computer skills. This position encourages applications from diverse backgrounds and offers reasonable accommodations throughout the recruitment process.

Qualifications

• Must be a secondary school graduate or equivalent combination of training and experience.
• Ability to communicate effectively and concisely, both orally and in writing.
• Proficient in the use of computers and current related software.

Responsibilities

• Schedules and organizes materials for public education appearances.
• Answers public inquiries, records messages and complaints.
• Enters data into department-specific electronic records management system.
• Performs general office duties.

Skills

Minimal supervision

Teamwork

Effective communication

Courteous public interaction

Computer proficiency

Knowledge of Occupational Health & Safety Act

Education

Secondary school graduate

Tools

Word

Excel

Adobe

Job description

POSITION SUMMARY:

Under the general supervision of the Deputy Fire Chief; is responsible to provide general office duties.

MAJOR RESPONSIBILITIES:

• Schedules and organizes materials for public education appearances.
• Answers public inquires/phone and recording messages and complaints.
• Enters data in department specific electronic records management system.
• Performs general office duties.
• Performs such other related duties as may be assigned.

QUALIFICATIONS:

Education/Experience:

• Must be a secondary school graduate or equivalent combination of training and experience.

Skills & Abilities:

• Must be able to work with minimal supervision.
• Must be highly motivated and work well in a team environment.
• Ability to communicate effectively & concisely, both orally & in writing.
• Ability to deal with the public and staff in a courteous and tactful manner.
• Proficient in the use of computers and current related software (Word, Excel, and Adobe).
• Knowledge of the Occupational Health & Safety Act

General Information:

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

ONTARIO HUMAN RIGHTS CODE:

It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driver’s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION:

Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY:

Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: [phone]

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

If you are offered a position as a summer student, you will be required to show proof of completing a full-time/part-time academic year (September to April) in 2024/2025 at a school, college, university or other educational institution. You may also be required to show proof of validity of your driver’s licence, professional licences, and/or education when such certification constitutes a job requirement or corporate program requirement.