Student Advising Administrator

McGill University; Montreal (administrative region); Hybrid; CAD 58,000 - 72,000; Full time

Benefits offered by this job

Competitive benefits

Pension plan

RRSP/TFSA

Vacation

Personal days

Floating holidays

Summer Fridays

Remote work up to 2 days/week

Tuition waiver

Job summary

McGill University is seeking a Student Advising Administrator to join the Science Office of Undergraduate Student Advising (SOUSA). You will provide administrative support for academic advising and student affairs, process readmission and transfers, and help manage advising resources for 6000+ undergraduates.

Responsibilities include responding to inquiries, updating student information systems, and assisting with orientation events and project work.

Qualifications

• Bilingual; excellent verbal and written communication in English and French.

Responsibilities

• Provide front-line support to students and respond to inquiries from students, parents, faculty, staff and others.
• Assess the nature of inquiries, provide information and refer to appropriate resources.
• Advise on course equivalencies, recognition of courses from other institutions, and transfer of credits.
• Process exchange and study away applications; assist with readmission decisions.
• Maintain and update advising resources, reports and unit websites; contribute to publications and materials.
• Assist in orientation and recruitment events; participate in special projects and process improvements.

Skills

Bilingual English/French

Student affairs experience

Policy interpretation

Communication skills

Education

DEC III plus 3 years related experience

Tools

MS Office

Workday

Banner

Minerva

Adobe

Webex

Zoom

Job description

## Student Advising AdministratorApply: Adams Building: Full time: Posted Today: End Date: September 26, 2026 (10 days left to apply): JR0000080455**Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.****If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).****Faculty of Science****Science Office of Undergraduate Student Advising (SOUSA)** **Position Summary:**The Student Advising Administrator will join a team of administrative and advising professionals working in the Science Office of Undergraduate Student Advising (SOUSA). Together, we provide guidance and support to over 6000 undergraduate students; assisting them in making informed academic choices in light of their learning, career and life goals.Reporting to the Associate Director, Student Affairs, the Student Advising Administrator provides administrative support around academic advising and student affairs services to undergraduate students in the Faculty of Science and the Bachelor of Arts and Science. The incumbent evaluates and makes decisions regarding readmission, transfers, exchange and study away. This role also supports the smooth functioning of the unit’s operations and acts as a resource person for policies and procedures.**Primary Responsibilities:*** Work collaboratively as a member of the Student Affairs team to provide administrative support to undergraduate students across a range of academic and student affairs matters. Responds to general and complex inquiries, assists in resolving issues, and shares responsibility with other team members for Student Affairs activities and portfolios.* Provide front-line support to students and responds to inquiries from students, parents, faculty, staff and other members of the University community. Assess the nature of inquiries, provide information and assistance, and refer individuals to the appropriate resource or office as required.* Act as resource person regarding academic and administrative policies and procedures for undergraduate students in the Faculty of Science and the Bachelor of Arts & Science.* Process requests related to the assessment of course equivalencies, recognition of courses from other institutions and transfer of credits.* Advise outgoing and incoming exchange students and processes applications (in collaboration with Study Away Office)* Evaluate requests for readmission and transfer, make decisions on routine cases. Assess files, contact students and inform them of results and options. Prepares files in more complex cases for senior advising consideration.* Help produce, review and maintain unit websites, reports and documents (including publications, orientation materials, presentations and reference guides).* Compile and produce reports for statistical and planning purposes and make recommendations on process improvements.* Maintain and update student information systems and computerized applications and participate in their development to improve efficiency. This includes a range of computer programs and applications, including but not limited to: Microsoft Office (Outlook, OneDrive, Teams, Bookings, Forms, Word, Excel, PowerPoint and Power Automate), Workday, Banner, Minerva, Adobe, Webex and Zoom.* Participate in University orientation, McGill Open House and other recruitment and advising events.* Undertaking special projects.**Other Qualifying Skills and/or Abilities*** Bilingual; excellent verbal and written communication skills, in both English and French.* Demonstrated experience in student affairs, student services, in support of academic advising, or a related role within a higher education environment.* Ability to interpret and explain complex policies clearly and professionally.* Strong ability to build rapport with students, faculty, and staff; tact and discretion when handling sensitive situations such as appeals or readmission refusals.* Proven ability to prioritize tasks, coordinate meetings and events, perform under pressure and manage multiple responsibilities in a fast-paced and high-volume environment.* Ability to assess student files, interpret academic policies, and make sound decisions on routine cases.* Resourceful and proactive in resolving issues, proposing solutions, and supporting students through complex processes.* Accuracy in maintaining records, preparing documentation, and updating advising resources.* Capacity to work independently and collaboratively, handle confidential information, and adapt to changing priorities with tight deadlines.* High level proficiency with MS Office Microsoft Office (Outlook, OneDrive, Teams, Bookings, Forms, Word, Excel, PowerPoint and Power Automate), Workday, Banner, Minerva, Adobe, Webex and Zoom.**As one of Montreal's Top Employers, here is what we offer:*** Competitive benefits package (Health, Dental, Life Insurance) ***(if eligible)**** Defined contribution pension plan (with employer contribution up to 10%) ***(if eligible)**** Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)* Competitive vacation policy* Two (2) personal days* Two (2) floating holidays* Nine (9) \"Summer Fridays\" - paid days off between the St-Jean Baptiste holiday and Labour Day* Paid time off over the December holiday period* Tuition waiver for regular employees and their dependents* Up to two (2) days of remote work per week where the position permits***Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.*** ***Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.*** ***For a definition of our language proficiency levels, please click here.*****Minimum Education and Experience:**DEC III 3 Years Related Experience with DEC III /**Hourly Salary:**(MUNACA Level H) $33.05 - $40.97**Hours per Week:**33.75 (Full time)**Supervisor:**Associate Director Student Affairs**Position End Date (If applicable):****Deadline to Apply:**2026-09-25***McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].***