Student Affairs Supervisor

McGill University; Montreal (administrative region); On-site; CAD 63,000 - 86,000; Full time

Job summary

McGill University in Montreal is seeking a Student Affairs Officer to plan and implement the practical teaching components of Education programs and to advise on undergraduate and graduate student records and scholarships.

The role includes training and supervising work study students, coordinating course registrations for teachers certified outside Quebec, and producing reports related to student affairs and teaching.

Qualifications

• Bachelor's Degree and related experience as listed in the minimum education/experience section.
• Experience with scholarships or financial aid is a plus.
• Familiarity with Quebec elementary and secondary school systems is advantageous.

Responsibilities

• Provide guidance and support to a diverse student population and ensure they maximize their university experience.
• Implement administrative procedures to support ISA operations and service quality.
• Oversee hiring, onboarding and assignment of Field Supervisors for student teaching.
• Manage electronic student teaching assessment model administration and documentation.

Skills

Organizational skills

Communication

Interpersonal skills

Leadership

Problem solving

Bilingual English/French

Education

Bachelor's Degree

DEC III

3 Years Related Experience with DEC III

Tools

Banner/Minerva

Microsoft Office

Adobe

Job description

Position Summary

Under the supervision of the Manager Internships and Student Affairs Office, in the Internship and Student Affairs Office (ISA) in the Faculty of Education is responsible for the planning and implementation of the practical teaching component of undergraduate and graduate Teacher Education programs, B.A Education internship component, general and career advising, and undergraduate student affairs and records.

Reporting to the Manager Internships and Student Affairs Office, the successful candidate will be responsible for several dossiers, including aspects of student records, scholarships, advising teachers certified outside Quebec, as well as supporting events and special projects related to student affairs and initiatives in student teaching.

Primary Responsibilities

• Provide guidance and support to a diverse student population, which is responsive to their academic needs, facilitates the pursuit of their educational goals and ensures that they make the most of their University experience.
• Implement administrative procedures and systems to support the ISA's operations and to ensure that services meet or exceed established quality requirements.
• In collaboration with the Manager Internships and Student Affairs Office, oversee the hiring, onboarding and assignment of Field Supervisors for student teaching.
• Oversee administrative aspects of the electronic student teaching assessment model, including advising Supervisors, troubleshooting, providing training and updating documentation.
• In collaboration with the Manager Internships and Student Affairs Office, recruit, train and supervise work study students.
• Advise teachers certified outside Quebec with regard to required course registration; secure necessary departmental permissions.
• Promote, evaluate and process scholarships & awards.
• Review and approve various student requests (including part-time study, inter/intra-faculty transfers, readmissions, etc.).
• Prepare training and procedural documentation, generate statistics and write reports relative to student affairs and student teaching, as needed.
• Serve as advisor for the Education Minor, including but not limited to, meeting with students, evaluating records for graduation and processing Minor applications.
• Ensure compliance with work visa requirements for international students.
• Participate in and/or organize student affairs and student teaching activities that support the daily operations of the ISA in accordance with established goals and objectives.
• Act as backup for the Manager Internships and Student Affairs Office.
• Supervise clerical staff.
• Perform other related duties, as required.

Other Qualifying Skills and/or Abilities

• Demonstrated experience and knowledge of undergraduate education at McGill.
• Demonstrated professionalism in dealing with all levels of staff, students, agencies, government, and the public.
• Experience with scholarships or financial aid is an asset.
• Familiarity and comprehensive knowledge of the Quebec elementary and secondary school systems.
• Demonstrated organizational, communication, interpersonal skills, and leadership abilities.
• Proven ability to work independently in problem solving and managing multiple projects.
• Sound judgment and an ability to perform well under pressure and to meet strict deadlines.
• Demonstrated ability to take initiative.
• Demonstrated ability to work in a computerized environment using Microsoft Office suite, Adobe and other software; thorough knowledge of McGill's Student Information System (Banner/Minerva).
• English and French, spoken and written.

Additional Information

This is a 1-year term contract.

This position requires the candidate to be on-site 4 days per week.

Annual Salary: (MPEX Grade 03) $63,350.00 - $74,530.00 - $85,710.00

Job Profile: MPEX-SAF1A - Student Enrolment - Professional 1 (Excluded)

Hours per Week: 33.75 (Full time)

Supervisor: Manager Internships and Student Affairs

Position End Date (If applicable): 2027-09-08

Deadline to Apply: 2026-09-24

Minimum Education and Experience

Bachelor's Degree 1 Year Related Experience with Bachelor’s Degree / DEC III

3 Years Related Experience with DEC III

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community.

We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify.

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research.

For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.

McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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