Strategic Planning & Engineering Admin Coordinator

Tk̓emlúps te Secwépemc; Kamloops; On-site; CAD 3,579,000 - 5,264,000; Full time

Benefits offered by this job

Extended health, dental, and vision

RPP matching and Life insurance

Job summary

Tk’emlúps te Secwépemc is seeking a Planning and Engineering Administrative Coordinator to provide essential administrative and project coordination support. You will help organize workflow, manage records, and facilitate communication between departments, contractors, and external agencies.

The role covers meeting setup, minutes, timesheets, asset tracking, recruitment support, and capital project administration, with a focus on efficiency and compliance with policy and UNDRIP considerations.

Qualifications

• Diploma in business accounting or office administration preferred.
• Minimum of three (3) years clerical/administrative experience.
• Working knowledge of work orders, scheduling, job cost, customer relations systems.
• Working knowledge of accounting practices, meeting procedures, minute taking and record keeping.

Responsibilities

• Support daily functions of Planning & Engineering Department (95%).
• Prepare meeting agendas, take minutes, maintain records and track actions.
• Prepare correspondence, reports, presentations and other departmental documents.
• Manage calls, emails and inquiries professionally and efficiently.
• Coordinate procurement of materials and departmental requirements.
• Support recruitment, onboarding, and training activities.
• Assist with project documentation, tendering, contracts, and budget reconciliation.

Skills

Interpersonal communication

Organizational skills

Time management

Attention to detail

Team collaboration

Education

Diploma in business accounting

Diploma in office administration

Tools

Microsoft Office

Job description

Tk’emlúps te Secwépemc is seeking a Planning and Engineering Administrative Coordinator to provide essential administrative and project coordination support. You will help organize workflow, manage records, and facilitate communication between departments, contractors, and external agencies.

The role covers meeting setup, minutes, timesheets, asset tracking, recruitment support, and capital project administration, with a focus on efficiency and compliance with policy and UNDRIP considerations.