Project Admin & Coordination Specialist

Newcomer Women's Services Toronto; Toronto; On-site; CAD 57,859,000 - 71,635,000; Full time

Job summary

Women’s Services Toronto is seeking a Project Administrative Support Assistant to provide administrative, logistical and data-entry support for a multi-stakeholder systems change project. You will assist with meetings, outreach, recruitment, events, research, documentation and reporting.

This full-time, in-person role at North York requires strong organizational and communication skills, proficiency in MS Office, and the ability to manage multiple priorities to meet deadlines.

Qualifications

• Post-secondary education in office administration, business administration, project administration or related field.
• Two (2) or more years of administrative or project support experience.
• Strong organizational, communication and time-management skills.
• Experience coordinating meetings, events and participant registration.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams.

Responsibilities

• Serve as the first point of contact for project inquiries and direct stakeholders to the appropriate team member.
• Manage front-desk and reception functions, including greeting visitors and answering calls/emails.
• Provide administrative support to the project team.
• Schedule meetings, workshops, training sessions and regional events.
• Prepare agendas, materials, minutes and follow-up correspondence.
• Coordinate participant outreach, recruitment and communication.
• Manage event logistics including venues, virtual platforms and materials.
• Maintain project files, contact lists and databases.
• Enter and verify project data and survey responses.
• Support research, environmental scans and information gathering.

Skills

Administrative support

Organizational skills

Communication

Time-management

Meeting coordination

Education

Post-secondary education in office administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

Women’s Services Toronto is seeking a Project Administrative Support Assistant to provide administrative, logistical and data-entry support for a multi-stakeholder systems change project. You will assist with meetings, outreach, recruitment, events, research, documentation and reporting.

This full-time, in-person role at North York requires strong organizational and communication skills, proficiency in MS Office, and the ability to manage multiple priorities to meet deadlines.