Strategic Executive Assistant to Leadership Team

Red Deer; Red Deer; On-site; CAD 70,000 - 87,000; Full time

Job summary

The City of Red Deer is seeking an Executive Assistant to support the Executive Advisor and the Enterprise Strategy, Governance and Alignment Division. This regular full-time role handles confidential documents, coordinates calendars, prepares reports, and ensures smooth operations at the executive level.

The preferred candidate will bring a two-year diploma in Office Administration or Business Administration, 5–7 years of executive support in a large organization, and proven communication and

Qualifications

• Two-year diploma in Office Administration or Business Administration (or equivalent).
• Experience supporting an executive level supervisor in a large organization is required.
• Strong written and verbal communication and ability to handle confidential information.

Responsibilities

• Provide executive support to the Executive Advisor, including calendar management, meeting coordination, issue prioritization and divisional administration.
• Prepare and coordinate reports, presentations, meeting materials, agendas, minutes, and follow-up actions for senior leadership and Council.
• Act as a key liaison between leadership, staff, and external stakeholders, managing communications and sensitive inquiries.
• Provide leadership, mentorship, and guidance to administrative staff while supporting process improvements and professional development.
• Manage confidential HR, labour relations, records management, and customer service matters.
• Support budget planning, financial administration, and procurement activities for the Division.
• Lead or coordinate special projects, including timelines, budgets, stakeholder engagement, and reporting.
• Promote and support health and safety initiatives

Skills

Executive support

Communication

Time management

Problem solving

Discretion

Education

Two-year diploma in Office Administration or Business Administration

Tools

Microsoft Office

Financial applications

Social media knowledge

Job description

The City of Red Deer is seeking an Executive Assistant to support the Executive Advisor and the Enterprise Strategy, Governance and Alignment Division. This regular full-time role handles confidential documents, coordinates calendars, prepares reports, and ensures smooth operations at the executive level.

The preferred candidate will bring a two-year diploma in Office Administration or Business Administration, 5–7 years of executive support in a large organization, and proven communication and