Executive Assistant, Engineering & Transportation (Temporary)

CivicInfo BC; West Vancouver; On-site; CAD 78,000 - 88,000; Full time

Benefits offered by this job

On-site fitness centres

Optional compressed workweek

Job summary

CivicInfo BC is seeking a temporary, full-time Executive Assistant in West Vancouver to support the Director of Engineering Services and the division. The role emphasizes confidentiality, initiative, and strong administrative skills across reports, agendas, and communications.

You will coordinate FOI responses, manage filing, and assist with the District’s strategic plan while adapting to a dynamic public-sector environment. 35 hours/week, CAD 78,300–88,200 annually, 6-month term.

Qualifications

• Completed Grade 12 plus courses in administration support or related experience.
• Three+ years as an administrative or executive assistant or equivalent experience in public or private sector administration.
• High proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to communicate effectively both verbally and in writing with diverse groups.

Responsibilities

• Provide executive administrative support to the Director of Engineering Services including confidential projects and communications.
• Prepare large volumes of correspondence, agendas, reports, presentations, statistics, and meeting minutes.
• Coordinate FOI responses and media inquiries for the division.
• Organize office functions including mail, scheduling, supplies, filing and records.
• Lead or co-lead initiatives related to the District’s Community Strategic Plan and the Department’s work plan.
• Coordinate staff and consultant meetings, forums, and focus groups.

Skills

Confidentiality

Independent work

Time management

Communication

Education

Grade 12

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

CivicInfo BC is seeking a temporary, full-time Executive Assistant in West Vancouver to support the Director of Engineering Services and the division. The role emphasizes confidentiality, initiative, and strong administrative skills across reports, agendas, and communications.

You will coordinate FOI responses, manage filing, and assist with the District’s strategic plan while adapting to a dynamic public-sector environment. 35 hours/week, CAD 78,300–88,200 annually, 6-month term.