Strategic Executive Assistant - Finance & Operations Support

Ontario-Federation-of-Indigenous-Friendship-Centres-; Toronto; On-site; CAD 70,000 - 82,000; Full time

Benefits offered by this job

Health benefits after probation

Health Care Spending Account

Lifestyle Spending Account

Job summary

OFIFC in Toronto, ON is seeking an Administrative Assistant to provide administrative, scheduling and financial support to the Senior Director of Finance. The role requires strong time management, organizational skills and financial literacy or willingness to learn.

Responsibilities include managing calendars, coordinating meetings, preparing materials, and supporting with financial tasks. Collaboration with other assistants and dedication to confidentiality are important.

Qualifications

• Minimum 3–5 years of executive administrative experience.
• At least 1 year in a financial support role.
• Attention to detail with ability to manage multiple tasks.
• Strong communication and organisational skills; proficient with MS Office.

Responsibilities

• Manages schedules, appointments, meetings and travel arrangements.
• Responds to and distributes communications.
• Prepares meeting agendas, kits and materials.
• Formats documents, spreadsheets and presentations.
• Records and distributes meeting minutes.
• Maintains documents per Records Management system.
• Handles calls and procurement of materials as needed.
• Supports Senior Director of Finance on special projects.

Education

High school diploma/GED

Post-secondary education in office administration

Indigenous organisation experience (asset)

Financial support experience (1+ year)

Attention to detail and accuracy

Excellent organisational and multi-tasking skills

Confidentiality

Team player, able to work independently

Strong communication skills

Microsoft Office proficiency (Word/Excel/Access)

Tools

Microsoft Office Suite

Job description

OFIFC in Toronto, ON is seeking an Administrative Assistant to provide administrative, scheduling and financial support to the Senior Director of Finance. The role requires strong time management, organizational skills and financial literacy or willingness to learn.

Responsibilities include managing calendars, coordinating meetings, preparing materials, and supporting with financial tasks. Collaboration with other assistants and dedication to confidentiality are important.