Executive Assistant to COO — Confidential & Events

BCLMA; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Health and Dental plan

Employee Assistance Program (EAP)

RRSP matching after 1 year

Job summary

Alexander Holburn Beaudin + Lang LLP in Vancouver is seeking an Executive Assistant to directly support the Chief Operating Officer. The role requires discretion handling confidential partnership information and coordination of committee activities, meetings, and events.

You will manage correspondence, insurance processes, retreats, and onboarding tasks, while maintaining confidentiality and professionalism in a dynamic legal environment.

Qualifications

• Professional, personable and approachable demeanor.
• Recognizes the explicit importance of maintaining employee confidence and ensures confidentiality.

Responsibilities

• Handles confidential partnership information and maintains files for each partner and all correspondence relating to partnership issues.
• Provides support to the Compensation Committee, Executive Committee and various other committees, including finding lawyer availability, booking meetings, boardroom allocation and preparing materials.
• Assists with preparation of partners' meetings and minutes; plans partner and lawyer retreats and events.
• Prepares and submits applications for firm insurance policies.
• Prepares correspondence related to banking, landlords, and other issues.
• Prepares cheque requisitions and correspondence relating to professional dues for firm members.
• Audits health benefits invoices and processes payments.
• Prepares and distributes the firm’s internal newsletter.
• Screens correspondence and prepares replies for routine correspondence; assists COO with other duties.

Skills

Professional demeanor

Confidentiality

Outlook

MS Word

Excel

Asana

Tools

Outlook

MS Word

Excel

Asana

Job description

Alexander Holburn Beaudin + Lang LLP in Vancouver is seeking an Executive Assistant to directly support the Chief Operating Officer. The role requires discretion handling confidential partnership information and coordination of committee activities, meetings, and events.

You will manage correspondence, insurance processes, retreats, and onboarding tasks, while maintaining confidentiality and professionalism in a dynamic legal environment.