Strategic Executive Assistant to Academic Leadership

fanshawec; London; On-site; CAD 80,000 - 120,000; Full time

Job summary

Fanshawe College in London, Ontario seeks an Executive Assistant to provide expert‑level administrative, project, and strategic support to senior leadership in a confidential and politically sensitive environment. The role demands superior organizational skills, discretion, and proactive initiative.

The Executive Assistant will manage complex calendars, coordinate high‑level meetings, and serve as a crucial liaison across the institution with internal and external stakeholders.

Qualifications

• Executive Assistant is a high‑impact role providing expert‑level administrative, project, and strategic support in a confidential and politically sensitive environment.
• Ability to manage confidential information with discretion and professionalism.
• Strong organization and calendar management skills with attention to deadlines.

Responsibilities

• Manage front‑office interactions, greeting visitors and ensuring professional, tactful communication with executives, government officials, and external stakeholders.
• Manage and optimize the executive's complex calendar, including scheduling high‑priority meetings and engagements.
• Screen, triage, and prioritize incoming communications, drafting and responding on behalf of the leader when appropriate.
• Prepare confidential briefing notes, reports, presentations, and correspondence with accuracy and discretion.
• Support governance and policy processes through timely documentation, meeting preparation, and strategic follow‑up.
• Maintain awareness of emerging priorities and provide research and insight to support executive decision‑making.

Job description

Fanshawe College in London, Ontario seeks an Executive Assistant to provide expert‑level administrative, project, and strategic support to senior leadership in a confidential and politically sensitive environment. The role demands superior organizational skills, discretion, and proactive initiative.

The Executive Assistant will manage complex calendars, coordinate high‑level meetings, and serve as a crucial liaison across the institution with internal and external stakeholders.