Executive Assistant to Senior Vice-President Academic

fanshawec; London; Vor Ort; CAD 80.000 - 120.000; Vollzeit

Zusammenfassung

Fanshawe College in London, Ontario seeks an Executive Assistant to provide expert‑level administrative, project, and strategic support to senior leadership in a confidential and politically sensitive environment. The role demands superior organizational skills, discretion, and proactive initiative.

The Executive Assistant will manage complex calendars, coordinate high‑level meetings, and serve as a crucial liaison across the institution with internal and external stakeholders.

Qualifikationen

• Executive Assistant is a high‑impact role providing expert‑level administrative, project, and strategic support in a confidential and politically sensitive environment.
• Ability to manage confidential information with discretion and professionalism.
• Strong organization and calendar management skills with attention to deadlines.

Aufgaben

• Manage front‑office interactions, greeting visitors and ensuring professional, tactful communication with executives, government officials, and external stakeholders.
• Manage and optimize the executive's complex calendar, including scheduling high‑priority meetings and engagements.
• Screen, triage, and prioritize incoming communications, drafting and responding on behalf of the leader when appropriate.
• Prepare confidential briefing notes, reports, presentations, and correspondence with accuracy and discretion.
• Support governance and policy processes through timely documentation, meeting preparation, and strategic follow‑up.
• Maintain awareness of emerging priorities and provide research and insight to support executive decision‑making.

Jobbeschreibung

If you are a current Fanshawe College employee, please apply to jobs directly through Workday . Do not apply on the external career page.

Interested in growing your career at Fanshawe College? Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date: October 29, 2026

Campus Location: London, ON

Department: VPA1 Academic Services

Employment Group: Administrative

Pay Details: $80,478.00 - $120,360.00 Salary

Worker Sub-Type: Regular Time Type: Full time Remote Type: In-Person Contract End Date:

Hours of Work per Week: 37.5

Job Description:

Note:

Note: This is for 1 Regular Full-Time vacancy. This position is deemed a critical replacement vacancy.

Why this Role is Important

Reporting to the Vice President or member of the Executive Leadership Team (ELT), the Executive Assistant is a high-impact role providing expert-level administrative, project, and strategic support in a confidential and politically sensitive environment. This role is central to the effective operation of the executive office, requiring superior organizational skills, discretion, and proactive initiative. The Executive Assistant acts as an extension of their leader, proactively anticipating needs, managing complex calendars, coordinating high-level initiatives, and serving as a critical liaison across the institution and with external stakeholders.

How You'll Make an Impact

Executive Calendar & Communications Management

Manage front-office interactions, greeting visitors and ensuring professional, tactful communication with executives, government officials, and external stakeholders

Manage and optimize the executive's complex calendar, including scheduling high-priority meetings and engagements

Screen, triage, and prioritize incoming communications (emails, calls,correspondence), drafting and responding on behalf of the leader when appropriate

Monitor key deadlines and upcoming commitments to ensure the executive office is well-prepared and informed

Confidential & Strategic Administrative Support

Manage confidential and high-stakes situations, escalating matters appropriately when needed

Handle sensitive negotiations and crisis management with discretion and sound judgment

Support executive decision-making by providing well-researched insights on sensitive issues

Prepare confidential briefing notes, reports, presentations, and correspondence with accuracy and discretion

Support governance and policy processes through timely documentation, meeting preparation, and strategic follow-up

Maintain awareness of emerging priorities and provide research and insight to support executive decision-making

Oversee compliance with college policies, ensuring regulatory and institutional governance requirements are met

Maintain deep knowledge of institutional policies, procedures, and strategic priorities

Meeting & Event Coordination

Plan and coordinate internal and external meetings, leadership team sessions, board and committee meetings, stakeholder engagements, and strategic retreats, ensuring cost-effective and logistical efficiency

Manage meeting logistics including agendas, materials preparation, minute-taking, and follow-up action tracking

Provide confidential administrative support for committees and councils, including agenda creation, document preparation, and action item monitoring

Stakeholder Liaison & Relationship Management

Serve as a key liaison between the executive's office and senior executives, board members, government officials, and external partners

Cultivate strong, professional relationships that facilitate collaboration, diplomacy, and effective communication

Navigate complex governance, political, and regulatory matters with diplomacy and professionalism

Collaborate with other executive assistants and administrative teams to manage peak workloads and provide cross-departmental support

Interpret and explain departmental and college policies, referring complex issues to leadership as needed

Process Improvement, Budget Oversight & Initiative Support

Identify opportunities to streamline administrative workflows and improve efficiency within the executive office

Lead or support special projects an