Strategic Executive Assistant, External Relations

UBC; Vancouver; On-site; CAD 80,000 - 115,000; Full time

Job summary

UBC in Vancouver is seeking an Executive Assistant to the Vice President, External Relations. You will manage the VP’s calendar, communications, and confidential projects, liaising with senior leaders and external partners to advance strategic initiatives.

The role requires discretion, strong drafting and organizational abilities, and the capacity to coordinate complex events and travel while supporting high-level engagements and strategic objectives.

Qualifications

• Undergraduate degree in a relevant discipline.
• Excellent computing and written communication skills.
• Ability to handle confidential information with discretion.
• Experience supporting senior leadership is preferred.

Responsibilities

• Manage day-to-day workflow and communications for the VP, External Relations.
• Prepare agendas, materials and briefing notes for meetings.
• Coordinate travel arrangements and schedules.
• Liaise with internal and external offices for events and speaking engagements.

Skills

Interpersonal skills

Organizational skills

Analytical skills

Discretion & tact

Communication

Education

Undergraduate degree

Tools

Microsoft Office

Outlook

Job description

UBC in Vancouver is seeking an Executive Assistant to the Vice President, External Relations. You will manage the VP’s calendar, communications, and confidential projects, liaising with senior leaders and external partners to advance strategic initiatives.

The role requires discretion, strong drafting and organizational abilities, and the capacity to coordinate complex events and travel while supporting high-level engagements and strategic objectives.