Senior Executive Assistant to VP

Trans Mountain; Calgary; In loco; CAD 80.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive compensation

Comprehensive benefits including flex

Pension and savings plans

Descrizione del lavoro

Trans Mountain Corporation seeks multiple Executive Assistants to provide senior-level administrative support to Vice Presidents across Pacific Link. Successful candidates will be assigned to a VP and portfolio during the hiring process.

The Executive Assistant will manage complex calendars, travel and confidential materials, enabling executives to focus on key priorities and timely decisions. In-office role with opportunities for professional growth.

Competenze

• Post-secondary education in Office Administration or Business Administration; equivalent experience considered.
• 7 to 10 years of progressively responsible executive or senior administrative support experience, including support to a Vice President.
• Experience coordinating complex calendars, meetings, confidential communications, briefing materials and travel.
• Ability to learn the assigned executive portfolio and governance/approval processes.
• Proficiency with MS Office, SharePoint and Adobe; strong document production.
• Excellent written and verbal communication, organization, and relationship-management skills.
• Ability to manage confidential information and work under tight timelines.

Mansioni

• Manage the assigned Vice President’s complex calendar, meetings, travel and daily commitments.
• Triage requests, correspondence and issues; assess urgency and route accordingly.
• Coordinate executive meetings, agendas, briefing packages, minutes and follow-up actions.
• Track decisions and action items; ensure timely completion.
• Coordinate leadership routines, planning sessions and team events.
• Prepare and format executive correspondence, reports and presentations.
• Maintain confidential records with proper version control.
• Serve as liaison among Vice President, leadership team and stakeholders.
• Support expenses, invoices and travel claims and other admin processes.
• Provide backup coverage and maintain executive-office continuity.

Conoscenze

Calendar management

Executive communications

Travel coordination

Confidentiality handling

Stakeholder coordination

Formazione

Office Administration / Business Administration education

Strumenti

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Adobe

Descrizione del lavoro

Trans Mountain Corporation seeks multiple Executive Assistants to provide senior-level administrative support to Vice Presidents across Pacific Link. Successful candidates will be assigned to a VP and portfolio during the hiring process.

The Executive Assistant will manage complex calendars, travel and confidential materials, enabling executives to focus on key priorities and timely decisions. In-office role with opportunities for professional growth.