Strategic Executive Admin Partner (Hybrid)

Lenovo; Morrisville; Hybrid; CAD 80,000 - 110,000; Full time

Job summary

Lenovo is seeking an experienced Executive Administrative Partner to support an executive in a global organization. This hybrid role requires onsite presence three days per week and strong strategic thinking for calendar and travel management.

You will own complex calendars, coordinate international travel, prepare board-ready materials, and protect the executive’s time with proactive issue anticipation and discreet handling of confidential information.

Qualifications

• Associate degree or 3+ years experience supporting Director-level or above in a global environment.
• 5+ years experience supporting a Vice President or senior executive.
• Demonstrated experience managing highly complex executive calendars across multiple geographies and time zones.
• Experience coordinating complex domestic and international executive travel.
• Proficiency with Outlook, Microsoft 365, Teams, and Zoom.

Responsibilities

• Serve as a trusted strategic partner and gatekeeper to the Vice President, prioritizing time based on business priorities.
• Strategically manage a calendar across geographies and time zones, anticipating conflicts and dependencies.
• Coordinate meetings and events with senior stakeholders and drive executive staff meetings.
• Manage travel end-to-end, including itineraries, accommodations, and transportation.
• Prepare, consolidate, and format executive-level presentations and materials.
• Maintain confidentiality and provide mentorship to administrative staff.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Presentations & materials

Education

Associate degree

Tools

Outlook

Microsoft 365

Microsoft Teams

Zoom

Job description

Lenovo is seeking an experienced Executive Administrative Partner to support an executive in a global organization. This hybrid role requires onsite presence three days per week and strong strategic thinking for calendar and travel management.

You will own complex calendars, coordinate international travel, prepare board-ready materials, and protect the executive’s time with proactive issue anticipation and discreet handling of confidential information.