Strategic Executive Partner & Operations Lead

Asana; Vancouver; Hybrid; CAD 90,000 - 140,000; Full time

Job summary

Asana is seeking an Administrative Business Partner (ABP) in Vancouver to provide strategic, high-impact executive support to senior leaders. This in-office/hybrid role prioritizes calendar optimization, travel coordination, and proactive meeting preparation in a fast-moving, global environment.

You will partner across the ABP team, leverage AI tools to improve productivity, and drive operational excellence while maintaining discretion with confidential information.

Qualifications

• 7+ years supporting VP or C-Suite leaders.
• Experience operating across a global business with complex international logistics.
• Exceptional discretion and judgment with confidential and sensitive information.
• Strong prioritization skills with the ability to analyze trade-offs and bring stakeholders along.
• Composure and grace under pressure in a fast-paced, high-change environment.
• Comfort with an in-person, office-centric hybrid schedule.
• Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making.

Responsibilities

• Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management.
• Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies.
• Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team.
• Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visit planning, meeting goals, AMAs, and team events.

Skills

Executive support

Calendar management

Stakeholder management

Discretion

AI tools curiosity

Tools

Asana

AI tools

Job description

Asana is seeking an Administrative Business Partner (ABP) in Vancouver to provide strategic, high-impact executive support to senior leaders. This in-office/hybrid role prioritizes calendar optimization, travel coordination, and proactive meeting preparation in a fast-moving, global environment.

You will partner across the ABP team, leverage AI tools to improve productivity, and drive operational excellence while maintaining discretion with confidential information.