Executive Administrative Assistant

Lenovo Group; Morrisville; On-site; CAD 98,000 - 154,000; Full time

Job summary

Lenovo is seeking an Executive Administrative Partner to support executives and keep the organization running smoothly in a global environment. The role involves coordinating complex travel, managing calendars, drafting communications, and assisting with ongoing projects while handling confidential information with discretion.

The successful candidate will manage travel logistics, expense reporting, and calendar coordination, attend executive meetings, and mentor junior admins as needed.

Qualifications

• Associate’s degree or combined 3+ years of experience supporting executives in a corporate environment.
• Proficient in MS Office 365 Suite.

Responsibilities

• Pro-active calendar management and gatekeeper for internal/external meetings.
• Attend executive staff meetings and track actions.
• Arrange multi-leg international and domestic travel.
• Prepare and submit expense reports and reconcile with statements.
• Generate and format presentations.
• Support extended team with administrative duties as needed.

Skills

Calendar management

Travel planning

Communication

Education

Assoc. degree / 3+ yrs exp

Tools

MS Office 365 Suite

Job description

* United States of America - North Carolina - Morrisville

Why Work at Lenovo

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$83 billion revenue global technology powerhouse, ranked #153 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com , and read about the latest news via our StoryHub .

Description and Requirements

Job Summary: Theexecutive administrative partnerwill supportLenovo executivesandis responsible forkeepingthe organization running smoothly and effectively in a complex global environment.

The successful candidate for this role willbe responsible for a wide range of administrative tasks, including but not limited to coordinating intricate travel arrangements, preparing and submitting expense reports, managing dynamic calendars, drafting and editing documentation (such as memos, emails, and other communications),managing logistics foron-site and off-site team eventsand supporting additional projects as assigned.This position requiresa high levelof discretion and the ability to handle confidential information with professionalism.

Job Responsibilities:

• Responsible for pro-activecalendar management/ gatekeepercoordinating internal/external meetings
• Attend executive staff meetings
• Tracking actions, followingup
• Assistwith org specific projects paying high attention to detail on event planning
• Workshops, team events
• High degree of initiative and ability toanticipateneeds
• Ability to practice best judgement when making decisionson behalf of executive
• Arrange multi-leg international and domestic travel
• Pro-active tracking of all flight and ground transportation
• Complete understanding of company policies and tools
• Educate executives on policy and new procedures (spend limits, city caps)
• Review/approve expense reports on behalf of executive
• Process expense reports and reconcileagainst statements
• Understanding of organizational structure
• Ability to work across GEO’s
• Maintains confidentiality of all sensitive or proprietary information
• Generate and format presentations
• Assistsextended team members with administrative duties as needed
• Provide mentorship to admin assistants in support center

Basic Qualifications:

• Associate’s degreeor combined 3+ years of experience supporting executives in a corporate environment
• Proficient in MS Office 365 Suite

Preferred Qualifications:

• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills
• Positive, can-do attitude willing to help team and peers
• Ability to prioritize effectively and take ownership of responsibilities
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.

Additional Locations: * United States of America - North Carolina - Morrisville

If you require an accommodation to complete this application, please contact [e-mail]