Executive Assistant

McConnell Foundation; Montreal; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Employer-paid benefits

6% pension contribution

Hybrid work flexibility

Home office support

Wellness programs

Job summary

McConnell Foundation in Montreal, Canada, invites an Executive Assistant to partner with the CEO and the President’s Office to ensure smooth operational execution of priorities, governance, and administration.

The role serves as primary liaison for internal and external stakeholders, handling high-level administrative tasks and contributing to a mission-driven, resilient and inclusive organization. Hybrid work-friendly with strong governance exposure.

Qualifications

• Minimum 3 years of experience supporting senior leaders.
• Bilingual French and English required.
• Proficiency with Microsoft 365 and SharePoint.
• Strong organizational and communication skills.
• Interest in governance, philanthropy, and mission-driven work.

Responsibilities

• Provide executive and CEO support, manage calendar, travel, and correspondence.
• Coordinate meetings, agendas, minutes, and governance materials for board activities.
• Oversee organizational operations, document management, and travel/expenses.
• Collaborate across teams to improve workflows and stakeholder engagement.

Skills

Bilingual: French & English

Executive support

Organizational skills

Communication skills

Governance & philanthropy interest

Tools

Microsoft 365

SharePoint

Job description

Position Summary

The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.

What You’ll Do

• Executive & CEO Support


• Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement.


• Governance & Board Administration


• Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices.


• Operations & Organizational Coordination


• Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day-to-day operations.


• Collaboration & Continuous Improvement


• Support cross-functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service-oriented organizational culture.

What We’re Looking For

A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.

What We Offer

Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer-paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility.