Strategic Design & Construction Coordinator

Oxford Properties Group; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

Oxford Properties Group in Toronto, Ontario, is seeking a Design & Construction Coordinator to support the Design & Construction team across multiple active projects. You will handle project administration, contract and invoice processing, documentation management, reporting, and workflow tracking.

The role requires 3+ years of coordinator experience, ability to read construction drawings, strong communication, and proficiency with Adobe Acrobat, Bluebeam, Microsoft Office, Outlook and

Qualifications

• 3+ years of experience in a coordinator, project administration, operations, or administrative support role.
• Experience within Design & Construction, real estate, architecture, engineering, or related field is a plus.
• Ability to read and understand construction drawings is an asset.
• Excellent verbal and written communication across all levels.

Responsibilities

• Coordinate administrative and operational activities across the Design & Construction team.
• Manage project administration: setup, documentation, status reporting, and closeout requirements.
• Arrange meetings, scheduling, communications, and other admin workflows; may involve travel.
• Create and manage tenant project records and status reports in internal systems.
• Support project mobilization and closeout with documentation, site access requests and controls.
• Administer invoices through Ingenious and/or Basware; obtain funding approvals as needed.
• Collaborate with Legal to prep and track consultant/contractor agreements.
• Develop and improve templates, procedures, manuals, and document management practices.

Skills

Coordinator experience

Communication skills

Time management

Attention to detail

Problem solving

Independent work

Education

University degree in related field

Equivalent experience

Tools

Adobe Acrobat

Bluebeam

Microsoft Office Suite

Outlook

SharePoint

Job description

Oxford Properties Group in Toronto, Ontario, is seeking a Design & Construction Coordinator to support the Design & Construction team across multiple active projects. You will handle project administration, contract and invoice processing, documentation management, reporting, and workflow tracking.

The role requires 3+ years of coordinator experience, ability to read construction drawings, strong communication, and proficiency with Adobe Acrobat, Bluebeam, Microsoft Office, Outlook and