Construction Project Coordinator

Recruiting In Motion - Eastern Ontario; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario is seeking a Construction Project Coordinator to support industrial development and construction projects across North America. The role covers coordinating projects from planning and permitting through completion, while assisting with the management of an existing property portfolio.

The candidate will coordinate multiple projects, review documentation, manage approvals, and work with diverse stakeholders across Canada and the U.S., including government

Qualifications

• 5+ years of experience in industrial construction, development, or project coordination.
• Knowledge of permits, licensing, zoning, and regulatory requirements.
• Strong ability to manage multiple priorities and stay organized.
• Confident communicator with contractors, consultants, tenants, and government stakeholders.
• Willingness to travel across Canada and the U.S.
• Proficiency with Microsoft Office; experience with Procore or Yardi is an asset.

Responsibilities

• Coordinate multiple construction and development projects, tracking budgets, schedules, milestones, and deliverables.
• Assist with tendering, contractor selection, bids, invoices, and progress reviews.
• Coordinate permits, licensing, inspections, and site readiness.
• Review drawings, specifications, surveys, and other construction documentation.
• Maintain project documentation and provide updates to leadership and stakeholders.
• Support capital planning, tenant alterations, and project turnover.

Skills

Project coordination

Budget tracking

Schedule management

Regulatory knowledge

Stakeholder communication

Tools

Procore

Yardi

Job description

Construction Project Coordinator location: Downtown Toronto, ON | Travel: 30-50% across Canada and the U.S. Our client is looking for a Construction Project Coordinator to support industrial development and construction projects across North America. This role will entail coordinating projects from planning and permitting through completion, while supporting the ongoing management of an existing property portfolio.

Key Responsibilities

• Coordinate multiple construction and development projects, tracking budgets, schedules, milestones, and deliverables.
• Support tendering and contractor selection, including reviewing bids, agreements, invoices, and project progress.
• Assist with site readiness by coordinating permits, licensing, inspections, infrastructure, and construction requirements.
• Review drawings, specifications, surveys, and other construction documentation.
• Work with consultants, contractors, government agencies, tenants, and internal teams to keep projects moving forward.
• Support property teams with capital planning, tenant alterations, and project turnover.
• Help identify and resolve construction or regulatory issues throughout the project lifecycle.
• Maintain project documentation and provide regular updates to leadership and stakeholders.

What We're Looking For

• 5+ years of experience in industrial construction, development, or project coordination.
• Knowledge of construction processes, permits, licensing, zoning, and regulatory requirements.
• Strong project organization and ability to manage multiple priorities simultaneously.
• Confident communicator with experience working with contractors, consultants, tenants, and government stakeholders.
• Comfortable working independently in a fast-moving and evolving environment.
• Proficiency with Microsoft Office; experience with Procore or Yardi is an asset.
• Willingness to travel regularly throughout the GTA and other Canadian/U.S. markets.
• Valid driver's license and access to a vehicle for site visits.
• The ideal candidate is practical, organized, adaptable, and comfortable taking ownership of projects while working with a wide range of stakeholders.