Design & Construction Coordinator: Streamline Projects

omers; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

Oxford Properties Group is seeking an organized Design & Construction Coordinator to support the operational and administrative functions of the Design & Construction team. You will coordinate project administration, contract and invoice processing, documentation management, reporting, and workflow tracking across multiple active projects.

You will work independently to manage priorities, ensure timely information flow, and maintain consistency across departmental processes, including

Qualifications

• 3+ years of experience in a coordinator, project administration, operations, or administrative support role.
• Experience within Design & Construction, real estate, architecture, or engineering is an asset.
• Excellent verbal and written communication skills across all levels.

Responsibilities

• Serve as central coordinator for administrative and operational activities across the Design & Construction team.
• Coordinate project administration activities including setup, documentation, status reporting, and closeout requirements.
• Support senior leaders by coordinating meetings, scheduling, communications, and travel as needed.
• Manage documentation, vendor onboarding, and invoicing workflows in Ingenious and Basware.

Skills

Project administration

Coordination

Communication

Team collaboration

Education

University degree or related

Tools

Ingenious

Basware

Job description

Oxford Properties Group is seeking an organized Design & Construction Coordinator to support the operational and administrative functions of the Design & Construction team. You will coordinate project administration, contract and invoice processing, documentation management, reporting, and workflow tracking across multiple active projects.

You will work independently to manage priorities, ensure timely information flow, and maintain consistency across departmental processes, including