State Prog Admin Tech Spec - Records Production Specialist

Minnesota Direct Care and Treatment; Moose Lake; On-site; CAD 70,000 - 99,000; Full time

Job summary

Direct Care & Treatment in Moose Lake is seeking a detail‑oriented Records Production Specialist to manage and process data and information requests for the MSOP Records Management unit. Responsibilities include file classification, redaction, and complex data handling.

The role requires a High School Diploma and 2+ years in records management, with knowledge of privacy laws, HIPAA, and data lifecycle responsibilities. It offers day shift, Mon–Fri, and nonexempt status.

Qualifications

• High School Diploma is required.
• 2+ years of experience in records management, information classification, releasing information, and lifecycle management of records.

Responsibilities

• Respond to information requests in compliance with legal and policy standards.
• Maintain accurate records and databases.
• Calculate costs and prepare invoices.
• Support records storage, retention, and disposition.

Skills

Attention to detail

HIPAA knowledge

Data privacy compliance

Data entry

Record management

Education

High School Diploma

Formal records management education

Job description

• Telework Eligible: No

Working Title: Records Production Specialist

Job Class: State Program Administrator, Technical Specialist

Agency: Direct Care and Treatment

• Job ID: 97141
• Location: Moose Lake
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/19/2026
• Closing Date: 09/25/2026
• Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Moose Lake AFSCME
• Division/Unit: MSOP / MSOP Records Management
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $24.02 - $33.86 / hourly; $50,153 - $70,699 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 207 - Technical/AFSCME
• Work Area:MSOP Records Management
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Department of Direct Care & Treatment is hiring a Records Production Specialist for the Minnesota Sex Offender Program (MSOP) HIMS (Health Information Management Services). We're looking for a detail-oriented and motivated individual to manage and process data and records requests.

The work you'll do is more than just a job.

Key Responsibilities Include

• Responding to information requests in compliance with legal and policy standards
• Maintaining accurate records and databases
• Calculating associated costs and preparing invoices
• Supporting records storage, retention, and disposition
• Collaborating with various internal and external stakeholders
• Ensuring accurate classification and redaction of private or not public data.

Minimum Qualifications

• High School Diploma

AND

• Two (2) years of experience in records management, information classification, releasing information and managing the life cycle of the record demonstrating the following:
• Knowledge of state statutes, laws, and policies related to data privacy, HIPAA, Protected Health Information (PHI), and the release of information
• Interpreting and applying data privacy regulations to ensure compliance and accurate documentation
• Data entry, with the ability to locate, update, and retrieve information from various databases
• Database navigation and management to support accurate and timely data processing
• Typing and keyboarding to perform redactions and produce reports, correspondence, and data summaries efficiently
• Word processing software to create, edit, and format a wide range of documents and reports
• Handling, managing, or processing sensitive medical and/or legal documents with a high degree of confidentiality and accuracy

Preferred Qualifications

• Completion of a formal education program in a records management-related field such as office administration, medical administrative support, or health information management.
• Demonstrated commitment to cultural responsiveness, with experience working effectively with individuals from diverse backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

Contact

If you have questions about this position, contact Sondra Johnson at [e-mail]

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Samantha DeVries at [e-mail].

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact Office of Equal Opportunity at [e-mail] or call 651-539-7243 for assistance.

CERTAIN DISABLED VETERANS:

Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: [e-mail]

About Direct Care And Treatment

DCT operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

• Paid vacation and sick leave
• Annual pay increases
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support To Help You Reach Your Career Goals

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.