Staffing/Scheduling Clerk PT - SSC

Kingston Health Sciences Centre; Kingston; Hybrid; CAD 37,000 - 41,000; Part time

Job summary

Kingston Health Sciences Centre is seeking a Staffing/Scheduling Clerk at the Kingston General Hospital site for a part-time role. You will coordinate staffing coverage, schedules, and resources to support clinical teams and patient care.

Ideal candidates have a minimum of two years clerical experience and an Office Administration certificate, plus strong computer and communication skills. Join KHSC for a collaborative team environment and ongoing development opportunities.

Qualifications

• Office Administration Certificate (one year) or an equivalent combination of education and experience.
• Minimum two years of clerical experience, including at least six months of staff scheduling experience within the last five years.
• Strong computer skills and ability to work within a Windows environment.
• Excellent communication, customer service, and interpersonal skills.
• Ability to prioritize competing demands and perform effectively in a high-volume environment.
• Strong organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated reliability and commitment to regular attendance.
• Satisfactory Criminal Reference Check and Vulnerable Sector Search.

Responsibilities

• Coordinating staffing coverage and scheduling needs across multiple departments.
• Calling in staff and reallocating resources in accordance with collective agreements.
• Maintaining accurate employee schedules and staffing records within automated scheduling systems.
• Responding to staffing requests from managers and operational leaders.
• Monitoring staffing levels and escalating shortages or surpluses as needed.
• Generating reports and maintaining scheduling statistics.
• Supporting users of the scheduling system by providing guidance on processes and procedures.
• Updating employee profiles, assignments, and work schedules to ensure data accuracy.

Skills

Clerical experience

Scheduling experience

Windows proficiency

Communication skills

Attention to detail

Education

Office Administration Certificate

Tools

Microsoft Office

Job description

Staffing & Scheduling Centre
Kingston General Hospital Site
Part-Time | CUPE | Band C ($26.62 - $29.49/hour)

Make a Difference Behind the Scenes in Healthcare

Are you highly organized, detail-oriented, and thrive in a fast-paced environment? Join Kingston Health Sciences Centre (KHSC) as a Staffing/Scheduling Clerk and play a vital role in ensuring our clinical teams have the staffing support they need to provide exceptional patient care.

As a key member of the Staffing & Scheduling Centre, you'll work collaboratively with leaders and staff across the organization to coordinate staffing needs, manage schedules, and support operational excellence within one of southeastern Ontario's leading healthcare organizations.

This is an exciting opportunity for someone who enjoys problem-solving, multitasking, and working in an environment where every day is different.

Why Join KHSC?

• Competitive hourly wage of $26.62 - $29.49
• Opportunity to contribute to patient and family-centred care
• Gain experience working within a large, complex healthcare organization
• Dynamic and collaborative team environment
• Build expertise in scheduling, workforce planning, and collective agreement administration
• Ongoing learning and development opportunities

Schedule

This is a part-time position with rotating shifts including:

• 05:00-13:00
• 05:00-17:00
• 06:00-14:00
• 08:00-16:00
• 10:00-18:00
• 11:00-19:00
• 12:00-00:00
• 13:00-21:00

What You'll Do

As a Staffing/Scheduling Clerk, you will help ensure the right staff are in the right place at the right time by:

• Coordinating staffing coverage and scheduling needs across multiple departments
• Calling in staff and reallocating resources in accordance with collective agreements
• Maintaining accurate employee schedules and staffing records within automated scheduling systems
• Responding to staffing requests from managers and operational leaders
• Monitoring staffing levels and escalating shortages or surpluses as needed
• Generating reports and maintaining scheduling statistics
• Supporting users of the scheduling system by providing guidance on processes and procedures
• Updating employee profiles, assignments, and work schedules to ensure data accuracy

What You Bring

We're looking for someone who is organized, adaptable, and committed to providing excellent service.

Required Qualifications:

• Office Administration Certificate (one year) or an equivalent combination of education and experience
• Minimum two years of clerical experience, including at least six months of staff scheduling experience within the last five years
• Strong computer skills and ability to work within a Windows environment
• Excellent communication, customer service, and interpersonal skills
• Ability to prioritize competing demands and perform effectively in a high-volume environment
• Strong organizational skills and attention to detail
• Ability to handle confidential and sensitive information with discretion
• Demonstrated reliability and commitment to regular attendance
• Satisfactory Criminal Reference Check and Vulnerable Sector Search

Who You Are

You are someone who:

• Enjoys solving problems and finding solutions quickly
• Thrives in a fast-paced operational environment
• Can manage multiple priorities while maintaining accuracy
• Values teamwork, professionalism, and service excellence
• Understands the important role staffing plays in supporting quality patient care

About KHSC

Kingston Health Sciences Centre is one of Canada's leading academic health sciences centres, providing complex and specialty care to southeastern Ontario. At KHSC, every role contributes to our mission of providing exceptional patient and family-centred care, advancing research, and educating the healthcare professionals of tomorrow.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

Unless specifically stated, all job postings are for existing positions at KHSC. KHSCis committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.
Kingston Health Sciences Centre may use artificial intelligence systems to assess and screen applicants. All hiring decisions are made in accordance with KHSC policies and applicable employment legislation.

We thank all applicants, but only those selected for next steps will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.