Ward Clerk, MSNU

IWK Health; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established health sciences centre in Halifax is seeking a dedicated Ward Clerk to join their team. This role involves essential clerical duties that support unit operations, including patient admissions, appointment scheduling, and data management. With a focus on collaboration and community support, the organization values diversity and promotes an equitable environment. The ideal candidate will possess strong interpersonal and organizational skills, along with proficiency in Microsoft Word and experience in an office setting. Join a team that is committed to making a difference in the lives of patients and families.

Qualifications

• Experience in an office/clinic environment preferred.
• Accurate keyboarding and data entry skills required.
• Knowledge of medical terminology an asset.

Responsibilities

• Perform reception and clerical duties essential for unit operations.
• Manage patient admissions, appointment scheduling, and supply management.
• Conduct data entry, filing, and phone answering tasks.

Skills

Interpersonal Skills

Organizational Skills

Data Entry Skills

Microsoft Word

Meditech

Spreadsheets (Excel/Access)

Medical Terminology

Bilingual (French)

Education

Grade 12 Diploma or GED

Office Administration Recognition

Tools

Meditech

Microsoft Excel

Microsoft Access

Job description

Click here to apply as an internal applicant.

Company: IWK Health

Req ID: 202803

Department/Program: MSNU, Children's Surgical & Critical Care

Location: Halifax

Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date: ASAP

Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit

Compensation: $23.3519 - $25.3918 /hour

Closing Date: May 25, 2025 (Applications accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. We focus on training and mentorship opportunities, recognize talent, and celebrate successes. Our modern facilities and virtual work options foster collaboration, aligned with our values. We are committed to supporting our patients, families, and communities, and grateful for donor support.

We promote an anti-racist environment and acknowledge the unceded territory of the Mi’kmaq people in Mi’kma’ki. Our work involves respecting the diverse communities we serve, including First Nation, African Nova Scotian, Indigenous, and 2SLGBTQIA+ populations. We aim to be a safe, equitable, and supportive space for all.

The Opportunity

Reporting to the Manager of Inpatient Surgical Care & Child Life Services, the Ward Clerk performs reception and clerical duties essential for unit operations, including data entry, supply management, patient admission, appointment scheduling, transport functions, filing, photocopying, faxing, phone answering, and staff communication.

Hours of Work

11.25-hour rotating shifts, including weekends.

Your Qualifications

• Minimum Grade 12 Diploma or GED required.
• Recognition in Office Administration preferred.
• Experience in an office/clinic environment preferred.
• Patient registration experience preferred.
• Accurate keyboarding and data entry skills required.
• Strong interpersonal and organizational skills required.
• Proficiency in Microsoft Word required.
• Meditech experience an asset.
• Experience with spreadsheets (Excel/Access) preferred.
• Ability to work independently and multitask within a team.
• Knowledge of medical terminology an asset.
• Additional languages, especially French, are assets.

Thank you for your interest in IWK Health.

Please note: We only contact selected applicants. If invited for assessment, you may request accommodations. Discuss your needs at that time.

This position is within the Admin Professionals bargaining unit. Preference is given to unionized employees. Clarify seniority, benefits, and vacation entitlements prior to accepting a union position.

An employment offer depends on background checks and credential verification.

If you are an employee of IWK Health, please apply through the internal careers page to be recognized as an internal applicant.