Staff Housing Coordinator

Socket.dev; Whistler; On-site; CAD 33,000 - 36,000; Part time

Benefits offered by this job

Hourly rate 24–26 CAD

Complimentary Thermal bath membership

Complimentary massage allocation

Food and beverage discounts for onsite

Friends and Family discount vouchers

Job summary

Scandinave Spa Whistler is seeking a Staff Accommodation Coordinator for part-time hours to manage day-to-day housing operations for our staff at the Whistler location.

You will handle move-ins/outs, documentation, inspections, and occupant support while coordinating with HR, maintenance, and contractors. A customer-focused, organized approach ensures a safe, welcoming environment for staff housing.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Proven ability to manage documentation and records accurately.
• Experience with administrative tasks, coordination, and communication.
• Ability to work independently, own responsibilities, and adapt to daily housing operations.

Responsibilities

• Move-Ins & Move-Outs: coordinate housing for new and departing employees, scheduling, docs, unit readiness.
• Documentation & Record Keeping: create tenancy docs and maintain housing records.
• Inspections & Follow-Up: conduct monthly unit inspections and follow up on actions.
• Occupant Support: respond to questions, concerns, incidents and provide guidance.
• Maintenance Coordination: identify repair needs and coordinate with maintenance, contractors, and service providers.
• Communication & Coordination: collaborate with HR, maintenance, contractors, and occupants for smooth operations.

Skills

Organizational skills

Attention to detail

Documentation

Administrative tasks

Microsoft Office

SharePoint

Tools

SharePoint

Microsoft Office

Outlook

Excel

Job description

Staff Housing Coordinator: Part-Time 16 -24 hours per week

We are seeking aStaff Accommodation Coordinatorto oversee the day-to-day administration and operations of our staff housing at Scandinave Spa Whistler.

This is apeople-focused and administrative rolethat involves coordinating housing logistics, maintaining accurate documentation, communicating with occupants, and working closely with HR, Maintenance, and external contractors.

Reporting to the HR Manager, you will help create a clean, safe, respectful, and welcoming environment for our staff accommodation occupants.

What You’ll Be Responsible For

• Move-Ins & Move-Outs:Coordinate the housing process for new and departing employees, including scheduling, documentation, and unit readiness.
• Documentation & Record Keeping:Create tenancy documentation and maintain accurate and up-to-date housing records.
• Inspections & Follow-Up:Conduct monthly unit inspections, document findings, and follow up on any required actions.
• Occupant Support:Respond to accommodation questions, concerns, and incidents, providing appropriate guidance and support.
• Maintenance Coordination:Identify maintenance or repair needs and coordinate with the Maintenance team, contractors, and other service providers.
• Communication & Coordination:Work collaboratively with HR, Maintenance, contractors, and occupants to ensure smooth day-to-day housing operations.

Rooted in our values:

• Authenticity: We are welcoming and genuine. With the simplicity and quality of the experience we offer, we lead by staying true to the Scandinavian tradition through our locations, materials, and scents.

• Team Spirit: We communicate, display empathy and work in a family spirit. We approach change in a positive way, are always willing to help, and rally around common goals.

• Professionalism: We anticipate our guest needs and go above and beyond their expectations, we are experts, we perform at the highest level, we lead by example, are accountable and deliver great results.

What Makes You a Great Fit:

• Warm, approachable, and respectful
• Strong organizational skills and attention to detail
• Comfortable with administrative tasks, documentation, and record keeping
• Comfortable working independently and taking ownership of day-to-day responsibilities.
• Resourceful and able to think on your feet when unexpected situations arise.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and SharePoint.
• Valid BC Driver’s Licence; access to a vehicle is an asset.

Employee Perks and Benefit:

• Hourly Rate: $24-$26
• Complimentary Thermal bath membership
• Complimentary massage allocation
• Food and beverage discounts for onsite café
• Friends and Family discount vouchers