Sr. Freight Forwarding Coordinator

Colonial Group; Toronto; On-site; CAD 34,000 - 41,000; Full time

Job summary

CJ Logistics in Toronto, ON seeks an experienced Logistics Coordinator to manage end-to-end international freight operations for ocean, air, and domestic shipments. You will coordinate with shippers, carriers, and customs brokers to ensure timely, compliant delivery and strong customer relationships.

The role requires 5+ years in international freight forwarding, proficiency with shipping documents and TMS systems, and the ability to mentor junior staff in a fast-paced environment.

Qualifications

• Diploma or Bachelor's Degree in International Trade, Supply Chain, Logistics, Transportation, Business, or related field.
• Minimum 5 years of experience in international freight forwarding, including ocean and/or air import/export operations.
• Proficiency in Mandarin and/or Cantonese is an asset when supporting overseas partners.
• Strong knowledge of international shipping documentation, Incoterms®, customs procedures, and freight forwarding operations.
• Experience coordinating with steamship lines, airlines, customs brokers, and warehouses.

Responsibilities

• Manage end-to-end international freight operations for ocean, air, and domestic shipments.
• Coordinate with shippers, carriers, customs brokers, warehouses, and service providers for seamless transportation.
• Serve as the primary contact for assigned customers, providing shipment updates and issue resolution.
• Prepare shipping documents such as invoices, packing lists, MAWB/HAWB, and customs docs.
• Monitor shipment milestones and implement corrective actions to minimize disruptions.
• Coordinate trucking, warehouse scheduling, and final-mile deliveries, including Amazon FBA shipments.
• Ensure compliance with CBSA, CARM, and applicable regulatory requirements.
• Review freight costs, approve invoices, and post costs in the TMS system.
• Coordinate COD payments for transportation charges and import-related expenses.
• Investigate service failures and billing discrepancies; provide timely resolutions.

Skills

International freight forwarding

Customer relationship management

Leadership

Analytical skills

Budgets and cost control

Mandarin/Cantonese language ability

Attention to detail

Education

Diploma or Bachelor's Degree in International Trade, Supply Chain, Logistics, Transportation, Business

Tools

TMS system

Freight forwarding software

Microsoft Excel

Microsoft Word

Job description

Schedule: Monday to Friday, 8:30 am - 5:00 pm

Compensation:

Base Hourly Wage: Pay Range: $25 - 30/hour Shift Differential: No Incentive eligible: No

Position Overview: CJ Logistics provides integrated supply chain services for customers around the world, maximizing customer value through continuous improvement and innovation. Aspiring to be The Global SCM Innovator, we deliver integrated and multimodal logistics services, connecting every corner of the world via air, sea and land.

Essential Duties & Responsibilities

• Manage end-to-end international freight operations for ocean, air, and domestic shipments, ensuring timely and accurate execution.
• Coordinate with shippers, carriers, customs brokers, bonded warehouses, truckers, terminals, and other service providers to ensure seamless transportation.
• Serve as the primary point of contact for assigned customers, providing proactive shipment updates, resolving escalated issues, and maintaining strong customer relationships.
• Review and prepare shipping documentation, including Commercial Invoices, Packing Lists, MAWB/HAWB, MBL/HBL, customs documentation, and other required shipping documents.
• Monitor and manage shipment milestones, identify potential delays, and implement corrective actions to minimize service disruptions.
• Coordinate trucking appointments, warehouse scheduling, and final-mile deliveries, including Amazon FBA and other time-sensitive shipments.
• Ensure compliance with CBSA, CARM, and other applicable regulatory requirements for import and export shipments.
• Review freight costs, approve vendor invoices, verify customer billings, and ensure accurate cost and revenue postings in the TMS system.
• Coordinate COD payments for transportation charges, customs and other import-related expenses with the AP team.
• Investigate service failures, claims, billing discrepancies, and operational issues, providing timely resolutions and preventive solutions.
• Support process improvements by identifying operational efficiencies and implementing best practices.
• Provide guidance, coaching, and training to junior coordinators and new team members.
• Assist management with customer implementation projects, SOP development, KPI monitoring, and special projects as assigned.

Requirements and Qualifications

• Diploma or Bachelor's Degree in International Trade, Supply Chain, Logistics, Transportation, Business, or a related field (or equivalent work experience).
• Minimum 5 years of experience in international freight forwarding, including ocean and/or air import/export operations.
• Proficiency in Mandarin and/or Cantonese is an asset and will be considered a strong advantage when supporting customers and overseas partners.
• Strong knowledge of international shipping documentation, Incoterms®, customs procedures, and freight forwarding operations.
• Experience coordinating with steamship lines, airlines, customs brokers, trucking companies, warehouses, and government agencies.
• Proficient in Microsoft Excel, Word, and experienced with freight forwarding software.
• Strong analytical and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills with strong customer service abilities.
• Demonstrated leadership skills with experience mentoring junior employees and supporting team development.
• Strong attention to detail, organizational skills, and a commitment to operational excellence.
• Ability to negotiate effectively with carriers, vendors, and service providers.
• Self-motivated, proactive, and capable of working independently with minimal supervision.
• Ability to build strong relationships with customers and internal stakeholders while maintaining a high level of professionalism.
• Speaking Chinese is a plus