Sr. Facilities Coordinator

New-Indy Containerboard LLC; Ontario; On-site; CAD 90,000 - 100,000; Full time

Job summary

A leading company in Ontario is seeking a Facilities Coordinator to manage HVAC systems, security, and maintenance operations. The role involves working with contractors, ensuring safety compliance, and collaborating with management on budgeting. Ideal candidates will have HVAC experience and strong project management skills. Competitive salary and benefits offered.

Benefits

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Retirement savings plan

Paid holidays

Paid time off

Qualifications

• 3-5+ years in an industrial setting, paper mill experience is a plus.
• Strong experience in project/contractor management.

Responsibilities

• Manage HVAC systems, security, and fire response equipment.
• Coordinate project, maintenance, and renovation work.
• Create reports on maintenance, repairs, and safety.

Skills

HVAC skills

Project management

Problem-solving

Collaboration

Leadership

Communication

Education

HVAC license

Job description

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Join to apply for the Sr. Facilities Coordinator role at New-Indy Containerboard LLC

Job Title : Facilities Coordinator

FLSA Status : Exempt, not eligible for overtime

Summary : Manages a company’s HVAC systems, roads, grounds, buildings, security and fire response equipment to ensure that the workspace is safe, secure and functional. The duties include working with and managing service providers, ensuring the facility meets safety regulations, managing the mill’s insurance carrier requirements, as well as coordinating project, maintenance and renovation work.

• Primary resource for troubleshooting and managing contractor work on HVAC systems
• Managing contractors working within this position’s area of responsibility
• Planning and scheduling project work, routine maintenance and emergency repairs with outside vendors for building siding and roofing systems
• Scheduling routine inspections, maintenance and emergency repairs with outside vendors for fire sprinkler and alarm systems
• Ensuring proper security systems are in place and functioning at the site, including collaborating with and managing security system vendors
• Managing all aspects of the mill’s insurance carriers requirements and corrective actions. This includes scheduling meetings, leading site walkthroughs, and leading / ensuring followup and completion of all open corrective actions.
• Creating reports on maintenance, repairs, safety and other occurrences for management review
• Collaborating with management on budgeting for facility needs
• Managing capital and major maintenance expense projects within the scope of this position’s responsibility

Other duties : This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this job. Duties, responsibilities and activities may change at any time with or without notice.

Supervisory Responsibilities : This job is not a site supervisory position but will coordinate with and manage non-resident contractors

Qualifications And Skills

• 3-5+yrs in an industrial setting, paper mill experience is a plus.
• HVAC skills and experience
• Strong experience in project / contractor management
• Strong problem-solving skills
• Ability to work collaboratively across multiple functions.
• Demonstrated leadership and supervisory skills.
• Strong written and verbal communication skills.
• Ability to build and sustain trust.
• Ability to balance priorities to meet short and long-term goals.

CERTIFICATES, LICENSES, REGISTRATIONS

• HVAC license and / or comparable work experience

PHYSICAL DEMANDS

• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand, walk, sit and use hands to handle or feel.
• The employee is regularly required to reach with hands and arms.
• The employee frequently is required to talk or hear.
• The employee must regularly lift and / or move up to 10 pounds and occasionally lift and / or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The noise level within the office is usually quiet and the majority of the work associated with this position occurs outdoors.
• Occasionally the employee is exposed to the Mill work environment which can be hot, and the noise level is loud.
• Frequently exposed to wet and / or humid conditions
• Occasionally exposed to loud, moving equipment
• Employees are required to wear Personal Protective Equipment [PPE] such as : hard hat, steel-toed boots, gloves, safety glasses, hearing protection and occasionally fall protection.

Pay Transparency : The starting annual salary for this position ranges from $90,000 to $100,000 annual. New-Indy provides a variety of benefits to employees, including medical, dental and vision insurance coverage, life and disability insurance, retirement savings plan, paid holidays, and paid time off (PTO). Please note that the compensation information is a good faith estimate for this position and assumes a rate based on location and experience.