Specifications Coordinator (SpecCo)

TES The Employment Solution; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

TES The Employment Solution is seeking up to two Specifications Coordinators for contract opportunities in Toronto, ON. The role involves coordinating construction documentation, technical specifications, and project manuals within major transit infrastructure projects. Ideal candidates will have post-secondary education, experience in construction environments, and proficiency in MS Word and Excel. The position offers a hybrid work model, requiring a minimum of 2 days onsite. Responsibilities include managing bidding documentation and ensuring compliance with standards.

Qualifications

• Experience in engineering, construction, infrastructure, architectural, or manufacturing environments.
• Strong understanding of construction documentation and specifications.
• Excellent organizational and proofreading skills.
• Ability to manage multiple priorities under tight deadlines.
• Strong communication skills in English.

Responsibilities

• Coordinate preparation of construction bidding and review documentation.
• Perform quality and compliance reviews of submissions.
• Monitor workflow timelines and maintain tracking logs.
• Support Senior Specifiers in documentation assembly.
• Coordinate with teams across multiple disciplines.
• Review specifications and drawings for accuracy.
• Assist with Addenda and Contract Change documentation.
• Attend project meetings and track action items.

Skills

Construction documentation

Technical specifications

Project manuals

Bidding packages

Document coordination

MS Word

Excel

SharePoint

Adobe Acrobat

Communication skills

Education

Post-secondary education in a relevant discipline

Tools

Document management systems

Job description

Location: North York, ON (Hybrid – minimum 2 days onsite)

Schedule: 35 hours/week | Monday to Friday

Duration: Up to 2-year contract with possible extension of 1 additional year

We are currently recruiting for up to two (2) Specifications Coordinator contract opportunities within a large-scale Engineering, Construction & Expansion environment supporting major transit infrastructure and capital projects in the GTA.

This role is ideal for candidates with experience coordinating construction documentation, technical specifications, project manuals, and bidding packages within engineering, architectural, construction, manufacturing, or infrastructure environments.

Key Responsibilities

• Coordinate and support the preparation of construction bidding and review documentation including Project Manuals, Technical Specifications, Addenda, and Contract Changes
• Perform quality and compliance reviews of construction and bidding document submissions
• Coordinate document production schedules, monitor workflow timelines, and maintain tracking logs and QA checklists
• Support Senior Specifiers in assembling and formatting project manuals and contract documentation
• Coordinate with engineering, construction, procurement, and consulting teams across multiple disciplines including civil, structural, architectural, mechanical, and electrical
• Review specifications and drawings for accuracy, numbering consistency, formatting, and completeness
• Assist with Addenda and Contract Change documentation and ensure compliance with established standards and procedures
• Attend project meetings, prepare meeting minutes, update project logs, and track action items

Qualifications

• Post‑secondary education in a relevant discipline or equivalent practical experience
• Experience within engineering, construction, infrastructure, architectural, or manufacturing environments
• Strong understanding of construction documentation, specifications, drawings, and bidding processes
• Excellent organizational, proofreading, and document coordination skills
• Advanced proficiency with MS Word and strong working knowledge of Excel, SharePoint, Adobe Acrobat, and document management systems
• Ability to manage multiple priorities and work effectively under tight deadlines
• Strong written and verbal communication skills in English

Preferred Experience

• Exposure to Construction Specifications Canada (CSC) standards including MasterFormat®, SectionFormat®, and PageFormat®
• Experience supporting transit, infrastructure, or large capital construction projects
• Familiarity with multidisciplinary engineering documentation and contract administration processes

We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.