Spécialiste, Soutien aux Ventes / Sales Support Specialist (Contract)

Genetec; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

Genetec in Montreal, QC seeks an experienced Payroll & Benefits Specialist to manage the full payroll cycle and lead year-end activities. You will train two payroll technicians and ensure compliance with Canadian tax regulations and company policies.

The role involves collaborating with HR, IT and Finance to optimize payroll processes, administer benefits, and support payroll-related audits.

Qualifications

• Minimum 3 years of full payroll cycle experience.
• Experience with year-end payroll processes and remittances.
• Ability to coach and train junior team members.
• Experience in a unionized environment is an asset.
• Proficiency with SAP ECP and payroll systems.

Responsibilities

• Coordinate full payroll cycle for all employees weekly and off-cycle runs.
• Lead year-end activities and prepare T4, T4A, RL-1 slips.
• Enter and maintain payroll system parameters for accuracy.
• Collaborate with Financial Resources to reconcile payroll records.
• Ensure third-party payments and transfers are timely and accurate.
• Validate data governance and payroll production guidelines.
• Support managers and HR teams on payroll and benefits questions.

Skills

Coaching

Bilingual (French)

Team collaboration

Education

DEC Administrative Techniques - Accounting/Finance

AEC Financial Services - Accounting/Finance

Tools

SAP ECP module

Job description

Job Number: J0926-0378

Title: Payroll & Benefits Specialist

Status: 6 month contract

Working hours: 8-4pm - hour work week

Location: Montreal, QC

Salary: $ - $ based on experience

Role Overview

Our client is looking for an experienced Payroll & Benefits Specialist to assist them primarily with year end activities. They are looking for this person to take charge of the year end process and train and coach 2 other payroll technicians.

Responsibilities

• Coordinates the full payroll cycle for both non-unionized and unionized employees on a weekly basis, as well as off-cycle payrolls twice a year, including payroll processing, employee salary and benefits updates, reconciliation reports, and payroll deductions within required timelines and in compliance with tax regulations, as well as the organization’s policies and procedures. Ensures the annual activity calendar is prepared with the organization’s various stakeholders.
• Performs year-end activities and oversees the processing of mandatory remittances, including the issuance of T4, T4A and RL-1 slips in accordance with Canada Revenue Agency and Revenu Québec requirements; union dues, pension contributions, insurance, wage garnishments, support payments, etc.; and monitors costs related to workplace accidents.
• Enters and maintains system parameters and ensures the accuracy and compliance of calculations related to employee changes and other payments, such as lump-sum payments, retroactive pay, grievance settlements, interest payments, etc.
• Reconciles payroll records and resolves discrepancies in collaboration with Financial Resources management, as required.
• Ensures that third-party payments and transfers are accurate and processed within required timelines.
• Performs the required validation, follow-up and controls to ensure compliance with quality standards and data governance requirements related to the system, documentation, and payroll production guidelines.
• Participates in the monthly reconciliation of insurance premiums for all employees.
• Processes employee enrolments, changes and terminations for group insurance and pension plans, and manages employee benefits files.
• Ensures the validation of time management records, including all types of absences, and supports managers with follow-up, approvals and required corrections.
• Provides information and support, as required, to managers, HR Business Partners, HR Advisors and employees on all payroll and benefits-related matters.
• Participates in external, internal and government audits.
• Coordinates and implements changes to the SAP EC Payroll system in collaboration with internal stakeholders (IT, Finance) to ensure compliance with applicable laws, directives and compensation and benefits policies, collective agreements, etc.
• Participates in the integration, testing and implementation of payroll system enhancements, interfaces and tax updates.
• Develops and/or interprets interface specifications with other systems, as required. Coordinates interface projects with IT and evaluates and implements interfaces.
• In collaboration with HRIS, manages various payroll system modules (benefits, time and attendance, workflows, etc.), resolves technical issues and responds to employee questions related to these areas.
• Contributes to the development, review and communication of the department’s work methods, procedures and business processes, as well as their implementation, operationalization and ongoing evolution, and conducts follow-ups.
• Participates in identifying training needs, developing required training materials, and delivering business-specific training as part of the onboarding of new employees within the department.
• Extracts, validates, processes and transforms data, as required, to produce payroll and benefits-related indicators, lists and reports.
• Monitors legislative and regulatory developments related to the area of responsibility and ensures the required changes are made to the system.
• Communicates verbally and in writing with internal and external clients regarding payroll and benefits-related questions.
• Identifies system anomalies and operational issues within the SAP EC Payroll system and takes the necessary steps to resolve them.
• Collaborates with IT management and stakeholders to maintain the system, correct system issues, and support system enhancements. Keeps the department informed of any system changes, adjustments, fixes and new features related to the business area.
• Contributes to the analysis of system-generated issues and recommends appropriate actions.
• Documents issues and follows up on solutions implemented.
• Plans and facilitates team meetings and participates in working committees, as required.
• Performs other related duties as required.

Qualifications

• College diploma (DEC) in Administrative Techniques, specializing in Accounting, Finance or another relevant field; or an Attestation of College Studies (AEC) in Financial Services, Administrative Techniques with a specialization in Accounting, Finance or another relevant field; or an equivalent educational qualification recognized by the appropriate authority.
• Minimum of three (3) years of relevant experience managing the full payroll cycle.
• Experience with the year-end payroll process.
• Ability to coach and train junior team members.
• Experience working in a unionized environment (asset).
• Experience with and knowledge of the SAP ECP module (asset).
• Must be fully bilingual in French, both spoken and written. This is a French-speaking work environment.

We thank all candidates for showing interest in this role; however, only retained candidates will be contacted.