Site Coordinator/Administrator - Construction

Northland Properties Corp.; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading Canadian hospitality group is seeking a Construction Site Coordinator/Administrator to ensure effective on-site coordination of construction projects. This role involves liaising with various stakeholders, managing project timelines, and supervising budgets. Ideal candidates will possess strong organizational skills and 2 years of relevant experience, contributing to the company's reputation for excellence.

Benefits

Extended family health care

Employee discounts across hotels, resorts, and restaurants

Free mental health support & counselling

Excellent career growth opportunities

Qualifications

• 2 years of experience in similar roles.
• Good knowledge of MS Office, particularly Outlook, SharePoint, Teams, and Excel.

Responsibilities

• Coordinate communication between project stakeholders.
• Monitor and track project progress with site reports.
• Assist in managing project budgets and procurement.

Skills

Communication

Organization

Problem-solving

Time Management

Interpersonal

Tools

MS Office

Job description

Job Description

Posted Monday, June 9, 2025 at 7:00 AM

Proud to be 100% Canadian-owned,Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

The Construction Site Coordinator/Administrator is responsible for ensuring effective coordination and smooth operations on-site, helping the Site Supervision to manage and monitor the full cycle of construction to contribute to the successful completion of construction projects.

Your Duties and Responsibilities:

• Coordinate and facilitate communication between project stakeholders, including executive team, architects, consultants, employees, contractors, trade partners, and suppliers throughout the project, developing and fostering strong relationships.
• Assist in the development and maintenance of construction schedules and project timelines, resolving any issues that may arise.
• Monitor and track project progress, collecting, completing, and reviewing daily, weekly, and monthly site reports.
• Monitor and control employees' schedule, attendance, and time-sheet.
• Track inventory and coordinate site logistics and deliveries of equipment and materials.
• Manage the procurement of construction materials from local vendors, track orders and maintain an organized purchase order system.
• Manage expenses and contractor invoices.
• Assist in the management of project budgets, including expense tracking, financial records, and identifying cost-saving opportunities.
• Coordinate and oversee inspections and quality control processes to ensure compliance with specifications and standards, and enforce safety protocols and regulations.
• Assist in the preparation and distribution of project documentation, including reports, permits, invoices, change orders, and construction-related documents.
• Perform general administrative tasks, including coordinate meetings, organizing and handling documentation and correspondence, and maintaining records of files, contracts, permits, drawings, logs, specifications, submittals, and RFIs.
• Support the growth and development of company culture and professionally represent Northland Properties.
• Perform other duties as required.

Requirements:

• 2 years of working experience in similar roles
• Good working knowledge of MS Office, especially Microsoft Outlook, OneDrive, SharePoint, Teams, Excel, and Word.
• Strong verbal and written communication skills.
• Exceptional organizational and time management skills to work in a fast-paced environment.
• Great interpersonal skills for effective collaboration with cross-functional teams.
• Detail-oriented, versatile and flexible, with excellent creative and problem-solving abilities.
• Demonstrates a positive attitude, with good initiative and strong work ethic.

What do you get:

• Fair wages determined by skill set and experience
• Extended family Health care, including vision, dental, and Group Life Insurance (after three months of full-time service).
• Employee discounts across hotels, resorts and restaurants
• HumanaCare free mental health support & counselling
• Excellent career growth opportunities.

Job Location: Guildford-Surrey, BC

*** We thank all applicants for their interest; however, only those applicants we wish to interview will receive a reply to their application.

*** You must be legally entitled to work in Canada to apply as the employer does not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker.

At Northland Properties, we are committed to building a network of talented professionals who can help to provide exceptional hospitality experiences. As an equal opportunity employer, we are constantly seeking motivated and enthusiastic individuals to join us in various fields, including Construction, Finance, IT, HR, Marketing, and Support Center. To join our dedicated team and be a part of our thriving hospitality community, explore the exciting career opportunities available at https://northland.ca/careers/ .