Site Administrator

FirstService Residential Canada; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading property management company is seeking a Site Administrator in North York. The role involves administrative support for condominiums, ensuring timely communication and maintaining records. Candidates should possess strong organizational skills and a high school diploma. Join a company recognized for its commitment to associate satisfaction and professional growth.

Benefits

Health Spending Account

Career Training

Support for Professional Development

Qualifications

• Minimum High School Diploma required.
• Exceptional time management, organization, and problem-solving skills.

Responsibilities

• Process notices, letters, and resident correspondence accurately.
• Attend to resident inquiries and follow up promptly.
• Manage mail distribution and scheduling of elevators.

Skills

Time Management

Organization

Problem Solving

Customer Service

Interpersonal Skills

Education

High School Diploma

Job description

Join to apply for the Site Administrator role at FirstService Residential Canada.

Condominium Site Administrator (North York)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada's great business success stories.

We transform the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We offer a comprehensive benefits program including a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing, and supporting all our associates.

Job Responsibilities

The Site Administrator is responsible for assisting with administrative activities related to the condominium(s). This includes:

• Timely and accurate processing of notices, letters, and resident/board correspondence.
• Providing quick and accurate responses to inquiries, records, and information as required.
• Maintaining integrity and strong attention to detail.
• Preparing notices, letters, and correspondence as needed.
• Managing mail distribution.
• Reviewing security reports for further investigation.
• Booking party rooms and collecting payments as per policy.
• Scheduling elevators for deliveries and move-in/move-out activities.
• Attending to resident inquiries and following up promptly.
• Providing Status Certificates Request forms to owners.
• Responding to emergency situations promptly.
• Tracking insurance certificate requests.
• Maintaining insurance records for vendors and unit owners.
• Setting up meetings for the Board approval process.

Education & Experience

• Minimum High School Diploma.
• Exceptional time management, organization, and problem-solving skills.
• Excellent interpersonal, phone, and customer service skills.
• Ability to establish strong relationships with owners, vendors, and coworkers.
• Proficient in English speaking and writing skills.
• Strong computer skills and proactive problem-solving abilities.

Travel

Occasional travel to the head office is required.

Disclaimer

The above information is intended to indicate the general nature and level of work performed by employees within this classification. It is not an exhaustive list of duties, responsibilities, and qualifications. Management may reassign or modify duties as needed.

FirstService Residential is an equal opportunity employer committed to diversity and inclusion. We welcome applications from people with disabilities and provide accommodations upon request.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Information Technology