Site Administrator

Greenwin Inc.; Hamilton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in property management seeks a Site Administrator to provide administrative support to the site team in Hamilton, Ontario. The role involves resident relations, coordinating maintenance requests, and ensuring efficient daily operations. Candidates should have a diploma in Business Administration and ideally 2-5 years of experience in property management.

Qualifications

• 2-5 years in property management or an administrative role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the first point of contact for residents and manage inquiries.
• Maintain and update an accurate rent collection database.
• Coordinate work orders for maintenance and repairs.

Skills

Organizational skills

Customer service

Problem-solving skills

Communication skills

Education

Diploma in Business Administration

Tools

Property management software

Microsoft Office

Job description

Summary:The Site Administrator is responsible for providing administrative support to the site team and ensuring the efficient daily operations of the property. This role involves coordinating resident communications, assisting with administration, managing property-related documentation, and ensuring a high level of customer service for residents. The Site Administrator will support the Manager, Residential Operations (MRO) in maintaining smooth operations and enhancing resident satisfaction.

What you'll get to do:

Resident Relations

- Serve as the first point of contact for residents, addressing inquiries, resolving issues, and providing professional and courteous customer service. Handle resident complaints or requests and escalate to MRO when necessary.

Rent Collection Database:

- Maintain and update an accurate database for rent collection, ensuring all records are up to date and payment issues are addressed.

Work Order Management

- Coordinate and manage work orders for maintenance and repairs, ensuring that all requests are documented, assigned, and followed up on in a timely manner. Ensure proper communication between residents, site team, and vendors.

Contractor Scheduling

- Schedule and liaise with contractors for maintenance, repairs, and other necessary services. Ensure work is completed in a timely and satisfactory manner, and all relevant documentation is processed.

Property Inspections

- Assist with property inspections, both routine and move-in/move-out. Document findings and communicate any necessary actions to management and site team.

Customer Service

- Strive to maintain a high level of customer satisfaction, working closely with residents and Operations to ensure the needs of residents are met and fostering a sense of community.

Team Communication

- Provide regular updates to the MRO on the status of operations, resident issues, and maintenance requests. Ensure clear communication with residents, contractors, and other stakeholders.

Other Duties

- Assist with other operational tasks and projects as assigned, including special administrative or organizational initiatives.

Who you are:

• Diploma in Business Administration or related field
• 2-5 years in property management or administrative role
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills with a customer-focused approach.
• Proficiency in property management software and Microsoft Office.
• Strong problem-solving skills and ability to handle resident concerns with professionalism and efficiency.
• Ability to work independently, as well as part of a team, with a strong focus on achieving team goals.

Greenwin Corp. is an equal opportunity employer committed to building a diverse workforce representative of the communities we serve and providing an accessible environment. Accommodation is available upon request by contacting [e-mail]. We encourage all qualified candidates to apply.