Signature Events Lead: Donor & Community Engagement

Indigenous Perspectives Society; Vancouver; Hybrid; CAD 44,000 - 47,000; Full time

Job summary

Indigenous Perspectives Society is seeking an Events Specialist to coordinate two signature events in Greater Vancouver. You will manage logistics, timelines, budgets, and vendor relationships to deliver welcoming experiences for donors and partners.

You will liaise with speakers, sponsors and staff, develop briefing materials, and support post-event reporting and donor stewardship. Hybrid work arrangements apply.

Qualifications

• A diploma or degree in event management, marketing communications, public relations, or a related field.
• Three or more years of experience in event coordination, event planning, community engagement, fundraising, donor relations or a related field.
• Experience with event registration and CRM systems; familiarity with Salesforce, Teams, Asana, Canva, SharePoint and general office software is an asset.

Responsibilities

• Coordinate the operational delivery of the Compassionate Minds Luncheon and Bottom Line Conference within established plans, timelines and budgets.
• Maintain workback schedules, task lists and deadlines; follow up on deliverables and elevate issues as needed.
• Coordinate venues, catering, rentals, audiovisual, signage, registration, suppliers and other event logistics.
• Liaise with speakers, sponsors, Community Partners, vendors, event staff, volunteers and other stakeholders.
• Work with the Database Coordinator on invitations, registration, seating, attendance and participant needs.
• Prepare briefing documents, schedules and run-of-show materials.
• Coordinate with the Donor Communications team on marketing, branded materials, and sponsor and partner recognition and deliverables.
• Prepare staff and volunteer recruitment and training materials and presentations; provide direction during events.
• Support event setup, delivery and takedown, troubleshoot issues, and anticipate operational needs.
• Coordinate post-event follow-up, evaluation, documentation and impact reporting.
• Support donor stewardship activities, including first-time donor journeys, tribute giving, special thank-you initiatives, donor recognition and thank-you calls.

Skills

Interpersonal communication

Written communication

Verbal communication

Organization

Project coordination

Teamwork

Education

Diploma/degree in event management/marketing communications/public relations

Experience in fundraising or related field

Tools

Salesforce

Teams

Asana

Canva

SharePoint

Job description

Indigenous Perspectives Society is seeking an Events Specialist to coordinate two signature events in Greater Vancouver. You will manage logistics, timelines, budgets, and vendor relationships to deliver welcoming experiences for donors and partners.

You will liaise with speakers, sponsors and staff, develop briefing materials, and support post-event reporting and donor stewardship. Hybrid work arrangements apply.