Hiring Event Coordinator (Contract)

Groundswell Network; British Columbia; On-site; CAD 25,000 - 35,000; Part time

Job summary

Groundswell Community Greenhouse and Gardens in Invermere, BC is seeking an Event Coordinator to lead planning and delivery of seasonal events. The ideal candidate will have experience in event planning and be organized and calm under pressure. This flexible, contract role offers project-based compensation per event.

The role involves supporting logistics, collaborating with diverse groups, and ensuring events run smoothly and inclusively. Bonus points for experience in non-profits.

Qualifications

• Experience in event planning or coordination.
• Ability to balance big-picture thinking with attention to detail.
• Strong communication skills with diverse groups.

Responsibilities

• Plan and coordinate Groundswell's annual events.
• Manage vendors, volunteers, and community partners.
• Support event delivery and troubleshoot as needed.

Skills

Event planning

Communication

Organizational skills

Team collaboration

Calm under pressure

Job description

Groundswell Network Society — Invermere, BC

Project-based, paid per event

About Groundswell

We’re a community-rooted non-profit growing food, skills, and connection in the Columbia Valley. From our greenhouse to our permaculture gardens and seasonal gatherings, everything we do is about helping people reconnect — with the land, with food, and with each other.

The Role

We’re looking for someone who loves bringing people together and creating meaningful, well-run community experiences. As our Event Coordinator, you’ll take the lead (and support where needed) in planning and delivering Groundswell’s seasonal events — from early ideas through to the day-of experience. This is a flexible, contract role with compensation provided per event, based on scope and complexity. Timing will shift with the seasons and event calendar.

What You’ll Do

• Support planning and coordination of Groundswell’s annual events (Plant Sale, Solstice gatherings, Harvest Fest, etc.)
• Help shape event flow, logistics, and timelines so everything runs smoothly
• Coordinate vendors, volunteers, facilitators, and community partners
• Create events that feel inclusive, welcoming, and well-organized
• Be present on event days to support delivery and troubleshoot as needed
• Collaborate with Communications to ensure events are well promoted
• Support setup, flow of activities, and takedown
• Gather feedback to improve future events

You Might Be a Great Fit If You

• Have experience in event planning or coordination
• Are organized and calm under pressure
• Can balance big-picture thinking with attention to detail
• Communicate clearly and work well with diverse groups
• Care about sustainability, food, and community connection

Bonus points if you’ve worked in non-profits or similar spaces before.

Compensation

This is a contract, project-based role. Compensation is provided per event as a flat fee, based on scope, complexity, and available budget. Work is seasonal and aligned with Groundswell’s programming.