Shop Administrator - Night Shift

Pitt Meadows Plumbing & Mechanical Systems Ltd.; Maple Ridge; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Phone allowance

Full benefits 100% company-paid

Life Insurance

LTD

AD&D

5% RRSP

Job summary

Pitt Meadows Plumbing and Mechanical Systems (PMP) is seeking a Shop Administrator for the Shop XL in Maple Ridge. This night-shift role runs from 2 pm to 12 am, Monday to Thursday, reporting to the Senior Fabrication Manager.

You will handle admin tasks, material orders, shop orders, JOHS participation, and documentation support. We value a team player with strong organizational skills, experience in fabrication environments, and the ability to maintain documentation workflows.

Qualifications

• Minimum 3 years of experience in an administrative role.
• Previous experience in a construction or fabrication environment preferred.
• Demonstrated experience in material management and maintaining documentation workflows.
• Understanding of shop operations and safety documentation.
• Experience participating in or supporting safety committees (e.g., JOHS) is an asset.

Responsibilities

• Manage and file all incoming/outgoing paperwork related to deliveries, including reports and packing slips.
• Place material orders based on Fabrication/PM requests.
• Create/maintain fabrication shop orders and documentation packages.
• Participate in JOHS Committee activities.
• Maintain tracking systems for attendance, logistics, and material flow.
• Draft internal memos, minutes, safety notices, and docs as required.
• Schedule meetings and safety trainings as directed.
• Collaborate with Fabrication team to ensure smooth documentation flow.
• Support safety compliance and doc efforts in the shop.

Skills

Administrative skills

Team player

Clear communication

Detail-oriented

Task prioritization

Proactive

Tools

Microsoft Office

Dropbox

Job description

Pitt Meadows Plumbing and Mechanical Systems (PMP) has been a leader in the plumbing and mechanical industry for over 40 years. We pride ourselves on being a family-owned and operated company. We specialize in pre-fabrication, modular systems and installation of large-scale residential, commercial, institutional, educational, and medical design-build plumbing and mechanical projects.

Our company is growing fast, and we are looking for a highly motivated and enthusiastic team player to join us as a Shop Administrator at our Shop XL in Maple Ridge. This is a Night-Shift opportunity, running from 2 pm to 12 am, Monday to Thursday.

Reporting to the Senior Fabrication Manager, the Shop Administrator will support our team by providing administrative support to the PMP Fabrication Facility by managing receiving documentation, placing material orders, preparing shop orders, and supporting safety programs.

Job responsibilities

• Manage and file all incoming and outgoing paperwork related to deliveries, including receiving reports, mill test reports and packing slips.
• Place material orders based on requests from the Fabrication and Project Management teams.
• Create and maintain fabrication shop orders and corresponding documentation packages.
• Participate as an active member of the Joint Occupational Health and Safety (JOHS) Committee.
• Maintain administrative tracking systems including attendance, logistics, material tracking and internal communication records.
• Draft internal correspondence, meeting minutes, memos, safety notices, and documentation as required.
• Assist in scheduling meetings, safety training sessions, and walkthroughs as directed by the Fabrication Team.
• Work closely with Fabrication Manager, Fabrication Coordinator, Leadhands, and other team members to ensure smooth documentation flow and process support.
• Support ongoing safety compliance and documentation efforts within the shop.
• Perform other duties as assigned.

Job requirements

• Minimum 3 years of experience in an administrative role.
• Previous experience in a construction or fabrication environment preferred.
• Demonstrated experience in material management and maintaining documentation workflows.
• Understanding of shop operations and safety documentation
• Experience participating in or supporting safety committees (e.g., JOHS) is an asset.

Skills & Requirements

• Strong administrative and organizational skills
• Able to develop & maintain good working relationships with personnel of other departments.
• Able to communicate clearly and concisely in writing and orally.
• Detail-oriented
• Strong interpersonal skills
• Ability to prioritize and manage multiple tasks
• Proficiency in Microsoft Office and cloud-based file management platforms (e.g., Dropbox)
• Familiarity with construction or fabrication documentation processes
• Reliable, professional, and proactive
• Comfortable participating in safety-related initiatives

Who are you?

• You value teamwork and consider yourself a true team player.
• You represent yourself and your work with passion and pride.
• You strive to do the right thing, always.
• You want a challenging yet rewarding position.

Compensation

DOE + 5% RRSP + Phone allowance + Full Benefits 100% Company-Paid + Life Insurance + LTD + AD&D.

To know more about us, please visit our website https://www.pittmeadows.net/ Check us out on LinkedIn https://www.linkedin.com/company/pitt-meadows-plumbing/ See our employee reviews on Indeed https://ca.indeed.com/cmp/Pitt-Meadows-Plumbing-&-Mechanical-Systems/reviews

We thank all candidates for applying; however, only those selected for an interview will be contacted.