SharePoint Administrator

Helical Pile Solutions Ltd.; Calgary; On-site; CAD 85,000 - 120,000; Full time

Benefits offered by this job

Extended Healthcare

Group RRSP

Life Insurance (AD&D)

Training & Development

EAP Counseling

Job summary

Helical Pile Solutions Ltd. is seeking a skilled SharePoint Administrator to join our Calgary IT team. The role focuses on administration, governance, security, and continuous improvement of our SharePoint Online environment.

You will manage site architecture, permissions, document governance, and collaborate with Application Support and Business Analysts to ensure a reliable Modern Workplace.

Qualifications

• 5+ years of enterprise SharePoint Online administration experience.
• Strong Microsoft 365 knowledge (SharePoint, Teams, OneDrive).
• Experience with permissions, governance, and security models.
• Strong documentation and communication skills.
• Microsoft certifications (a plus) and ITIL/ITSM exposure is preferred.

Responsibilities

• Administer, maintain, and optimize SharePoint Online sites and site collections.
• Design and govern site architecture, permissions, and access controls.
• Lead SharePoint site provisioning, lifecycle management, and decommissioning.
• Manage document libraries, metadata, versioning, and retention labels.
• Troubleshoot SharePoint and OneDrive issues; enhance Power Automate workflows.
• Develop SOPs, standards, and technical documentation; provide user training.
• Collaborate with Application Support, Business Analysts, and Security teams.

Skills

SharePoint Online

Microsoft 365

Power Automate

Power Apps

Permissions governance

Documentation

Tools

Microsoft Purview

Job description

Helical Pile Solutions is a deep foundations contractor with over 30 years of industry experience, recently acquired by Java Holdings Ltd. ("Java"). Java's team brings more than 50 years of experience building some of Canada's largest electrical infrastructure projects.

We are looking for a skilled SharePoint Administrator to join our IT team. Based in our Calgary office and reporting to the Team Lead, Business Applications, you will be responsible for the administration, governance, security, and continuous improvement of our SharePoint Online environment.

Position Summary

The SharePoint Administrator ensures the SharePoint Online platform is reliable, secure, scalable, and aligned with business and compliance requirements in a Modern Workplace environment. This role includes site architecture, permissions management, document governance, and collaboration with Application Support and Business Analyst teams.

Key Accountabilities

SharePoint Administration

• Administer, maintain, and optimize SharePoint Online sites and site collections
• Design and govern site architecture, permissions, and access controls
• Lead SharePoint site provisioning, lifecycle management, and decommissioning

Document and Information Governance

• Manage document libraries, metadata, versioning, and retention labels
• Ensure alignment with information governance, privacy, and compliance standards (including Microsoft Purview where applicable)

Support and Troubleshooting

• Troubleshoot and resolve SharePoint and OneDrive issues
• Support and enhance Power Automate workflows

Documentation and Training

• Develop SOPs, standards, and technical documentation
• Provide user guidance, training, and adoption support

Collaboration

• Collaborate with Application Support, Business Analysts, and Security teams

Requirements

Desired Qualifications

• 5+ years of enterprise SharePoint Online administration experience
• Strong Microsoft 365 knowledge (SharePoint, Teams, OneDrive)
• Experience with permissions, governance, and security models
• Strong documentation and communication skills
• Power Automate or Power Apps experience (preferred)
• Exposure to Microsoft Purview (preferred)
• ITIL or ITSM experience (preferred)
• Microsoft certifications (a plus)

Other Position Requirements

• Work collaboratively with other teams across all Java Group of Companies
• Valid driver's license and potential use of a personal vehicle for travel
• Ability to sit for extended periods and use a computer
• Commitment to ongoing skills development, including training and certifications
• Alignment with our core values: Innovation, Community, Excellence, and Safety

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&DD - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling