SENIOR VFX Production Assistant IO - Evening shift

Rodeo FX; Toronto; Hybrid; CAD 35,000 - 52,000; Full time

Benefits offered by this job

5 paid sick/personal days

Group Insurance

RRSP with employer contribution

Discounts on public transports

Transit and lifestyle discounts

Job summary

A leading creative company in Toronto is seeking a VFX Production Assistant to support the production team with file management and workflows. This role requires strong organizational skills and attention to detail, along with experience in administrative tasks. Applicants should be adaptable and have knowledge of GSuite and Linux commands. The position is full-time with an evening schedule and includes flexible work arrangements.

Qualifications

• Experience in an administrative position.
• Experience with Input/Output (IO) workflows is an asset.
• Understanding of Visual Effects (VFX) and/or editorial processes is an asset.
• Strong knowledge of GSuite.

Responsibilities

• Provide daily administrative support including organizing documents.
• Receive and transfer sensitive project-related materials.
• Support the Production team with show closure and playlist creation.
• Collaborate with Imaging, TD Developers, IT, and Render teams to troubleshoot data deliveries.

Skills

Organizational skills

Attention to detail

Collaborative work ethic

Communication skills

Fast learning

Tools

GSuite

Linux

Flow Production Tracking (ShotGrid)

Job description

Overview

Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential. Repeatedly voted one of Montreal’s Top Employers and Employer of the Year for the 2022 Mercuriades Awards, the independent, Oscar-winning company boasts close to 900 artists crafting from studios in Montreal, Québec City, Toronto, Los Angeles and Paris. Rodeo FX is a creative partner to the world’s best storytellers including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros., and Sony, and has collaborated on ads for YouTube, NBC, and Apple. Current projects include Blue Beetle, Monarch: Legacy of Monsters, and Zack Snyder\'s Rebel Moon. Recently released projects include John Wick: Chapter 4, Black Adam, Disney\'s The Little Mermaid, and Love, Death and Robots Volume 3, for which the company won a 2023 VES award.

Work arrangements: As a company founded and led by an artist, creativity above all guides us. Our mission is to provide our talents with the freedom and resources they need to deliver quality work and thrive in a stimulating, caring environment. While we require employees to be present in the studio at least three days a week, we maintain flexible work arrangements for the remaining days to foster collaboration and in-person interaction.

Job Description

Please note that this role follows an evening schedule (12 p.m. to 9 p.m.) to support production needs. The VFX Production Assistant IO plays a vital role in supporting the Production team throughout the lifecycle of a project, from the start of production to final delivery. This position ensures the smooth handling of file management and Input/Output (IO) workflows, enabling efficient data exchanges between clients, internal teams, and external vendors. With strong organizational skills and attention to detail, the VFX Production Assistant IO contributes to the efficiency of the production pipeline and ensures the timely processing of media assets.

Key Accountabilities

Production Support

• Provide daily administrative support, including organizing documents and files, creating playlists, taking meeting notes, and updating databases.

File & Data Management

• Receive and transfer sensitive project-related materials to and from clients, ensuring they are shared internally with the relevant stakeholders.
• Utilize the Linux command line IO workflow to download and ingest external materials (plates, references, onset data) onto the Rodeo FX network while ensuring compliance with naming conventions and folder structures.
• Convert files when necessary to optimize the team’s efficiency in working with ingested materials.
• Stay up-to-date with technical delivery specifications to ensure compliance.
• Process, conduct quality checks, and upload versions for client review, ensuring proper submission to designated platforms.
• Receive, ingest, and distribute client review notes.
• Support the Production team with show closure by creating playlists and processing materials for breakdowns and publicity.

Outsource and Vendors Collaboration

• Prepare and upload bid package materials for outsourcing.
• Download and ingest outsource vendor versions using the Linux command line IO workflow, ensuring adherence to structure and guidelines.
• Gather internal feedback on outsource vendor versions and upload it to the designated platform.

Technical & Cross-Department Collaboration

• Assist the Imaging Department in setting up Input/Output (IO) graphs.
• Work closely with TD Developers, IT, and Render Management teams to troubleshoot technical issues related to data transfers and delivery processes.

Qualifications

• Experience in an administrative position.
• Experience with Input/Output (IO) workflows is an asset.
• Understanding of Visual Effects (VFX) and/or editorial processes is an asset.
• Strong knowledge of GSuite.
• Knowledge of Flow Production Tracking (ShotGrid) is an asset.
• Fluency in Linux commands is an asset.
• High level of accuracy and attention to detail.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Fast learner with adaptability in a dynamic environment.
• Collaborative work ethic with excellent communication and teamwork skills.
• Strong commitment to quality, service, and reliability.

Additional Information

• Evening schedule (12 p.m. to 9 p.m.) to support production needs.
• Full-time, Permanent Contract;
• Flexible and hybrid work structure in all locations;
• 5 paid sick/personal days;
• 2 additional statutory holidays in the winter holidays;
• Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
• RRSP with employer contribution;
• Discounts on public transports, several spas, sports classes, art center, cafes, furniture and several other local businesses.

At Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.